Administrative Manager - HEA (OIT Deputy Chief of Staff) - Information Technology
POSITION DETAILS
Reporting to the Chief of Staff (CoS) of the Office of Information Technology (OIT) at the City College of New York, the Deputy CoS will help coordinate the planning and execution of IT Business Service's strategic and operational priorities. The Deputy CoS will be responsible for collaborating with Operation's units (Finance and Administration, Human Resources, Campus Planning and Facilities) to procure college-wide IT equipment and software purchases, help prepare the budget, conduct financial analyses, produce financial reports, manage OIT payroll, coordinate the hiring of new (full-time and part-time) staff, and maintain accurate OIT administrative records.
The Deputy CoS also oversees the OIT Administrative Assistant and the Campus Site Licenses Manager, and collaborates with OIT's other units, including Frontline User Support Services, IT Security, Telecommunications, PMO, Networking, IT Operations, Academic Technology Services, and Application Development Services.
In additional to the duties above, the successful candidate will be expected to:
Partner with the OIT Chief of Staff (CoS) and IT leadership to develop short- and long-term operational, organizational, and financial plans
Develop, track, and report on departmental goals, OKRs, and key performance indicators
Serve as liaison between the CoS/CIO's office and other units to align priorities and initiatives
Manage OIT financial accounts including tax-levy, and non-tax-levy and generate reports at the request of the CoS, CIO, and COO
Manage Technology Fee financials and prepare the annual Technology Fee report
Manage asset management and mobile devices, and perform cost analyses and reporting
Monitor the approved budget by tracking revenues and expenses and processing budget transfers and adjustments
Assist the CoS in preparing budget projections, allocations, financial statements, hardware and software contracts, and statistical reports
Manage and supervise OIT purchasing office staff, ensuring all goods and services are procured in accordance with applicable guidelines and regulations
Represent OIT in purchasing and contract matters, advising on bidding, vendor selection, negotiation, and contracting
Advise campus faculty, staff, and administrators on IT hardware and software purchases, including requests originating outside OIT, and solicit quotes from authorized vendors
Work closely with the OIT Purchasing Agent and Accounts Payable to ensure purchase orders and invoices are processed on time
Work with the OIT Security Coordinator to review and approve college-wide software requiring an Information Security Review Questionnaire (ISRQ)
Serve as liaison among OIT, the Office Finance and Administration, Human Resources, and the Office of Compliance and Diversity to ensure hiring practices adhere to CCNY/CUNY policies and regulations
Draft job descriptions, may serve as chair on search committees, and select candidate finalists
Reappoint part-time staff and approve bi-weekly timesheets
Perform other duties as assigned by the CoS
QUALIFICATIONS
Bachelor's Degree and six years' relevant experience required.
PREFERRED QUALIFICATIONS:
Experience with CUNYFirst (People Soft) and Workday, particularly finance, HR, and procurement modules
Experience in IT financial management, procurement, or vendor management
Strong analytical and problem-solving skills
Proficiency using AI tools, Microsoft 365 or comparable productivity tools for financial analysis, cost-reduction, and process-improvement work
Excellent written and verbal communication skills, including experience preparing executive-level materials and working directly with senior leaders
Understanding of IT organizational structures, ITIL, budgeting, and service delivery models
Familiarity with project management methodologies, such as Agile or PMP
Experience leading or supervising a team
CUNY TITLE OVERVIEW
Manages administrative and program activities of an academic or administrative unit.
Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
Represents management in meetings and activities related to department administration.
Maintains archives, inventories, or collections of materials or records needed by the department.
Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.
Job Title Name: Administrative Manager
CUNY TITLE
Higher Education Associate
FLSA
Exempt
COMPENSATION AND BENEFITS
Salary Range: $113,745 - $117,971. Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Click on "More options to search for CUNY jobs"
Search for Job Opening ID number: 33070
Click on the "Apply Now" button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
November 16, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 33070
Location: City College of New York
Job Type: Full-Time
