Library Administrative Assistant - Library for the Performing Arts

Department: Research Libraries

Employment Type: Full Time

Location: Library for the Performing Arts

Reporting To: Douglas Reside

Compensation: $48,791 / year

Description

Overview

The Billy Rose Theatre Division in the Library for the Performing Arts is seeking an Administrative Assistant to support the Theatre division by scheduling meetings, filing expense reports, ordering supplies, managing payment of honoraria to artists, scanning legacy paperwork, and similar administration tasks. This position will support all the new Harvey Fierstein Theatre Lab, the world-renowned Theatre on Film and Tape Archive (TOFT), our educational outreach efforts, and the staff who care for the circulating, general, and special collections of one of the world's largest public collections of historical theatre materials.

Responsibilities

Reporting to the Curator of the Billy Rose Theatre Division, the Administrative Assistant will:

Purchase supplies and files expense reports

Process invoices and generates check requisitions

Maintain all departmental files and records

Open and route mail, maintains and orders office supplies

Serve as a point of contact for volunteers, fellows, users of the Harvey Fierstein Lab, and other non-staff individuals who utilize our space

Perform other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

Bachelor's degree

Required Experience

Demonstrated administrative experience supporting an arts or educational office

Required Skills

Strong computer skills, including proficiency with Google Suite, Microsoft Word and Excel

Strong verbal and written communication skills

Ability to work under pressure and meet deadlines with judgment, accuracy, and attention to detail

Strong interpersonal skills, including the ability to deal tactfully and effectively with Library staff, theatre professionals, vendors, and the public

Ability to execute and prioritize daily office routines

Ability to proofread and fact check documents related to New York City theatre (both contemporary and historical)

Managerial/Supervisory Responsibilities

None

More...

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

Be Helpful to patrons and colleagues

Be Resourceful in solving problems

Be Curious in all aspects of your work

Be Welcoming and Inclusive

Work Environment

Archival / office setting

Physical Duties

Lifting and moving objects weighing up to 20 pounds

May require travel within NYC

Pre-Placement Physical Required?

Union/Non Union

Union - Local 1930

FLSA Status

Non-Exempt

Schedule

Monday through Friday from 10:00am-6:00pm

This job description represents the @types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

The New York Public Library

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Library Administrative Assistant - Library for the Performing Arts