Administrative Coordinator

Robert Half • Garden City, NY • 3h ago

Description

We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work.

Responsibilities:

Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.

Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.

Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.

Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.

Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.

Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.

Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.

Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.

Requirements - Experience working with customer portals, product data entry, or account maintenance in a detail-driven environment.

Strong attention to detail with the ability to review labels, specifications, and compliance-related information accurately.

Comfort handling administrative coordination tasks that involve documentation, tracking, and cross-functional follow-up.

Solid computer skills, including the ability to work efficiently in spreadsheets and other business applications.

Ability to manage multiple priorities while maintaining accuracy in a fast-paced office setting.

Strong written and verbal communication skills for collaborating with internal teams and external contacts.

Background in manufacturing, product compliance, quality assurance, or a related field is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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