Office Manager - Departmental Promotion Only( SE25) (DOL-STX)

Division of Personnel Government of the VI • Christiansted, VI • 2w ago

Definition:

This is a standard position description involving work managing a unit in a local governmental department or agency to provide the public or other individuals with designated services and implement programs or policies as set forth by the agency/department. Some duties may vary depending upon the department or agency to which assigned.

An employee in this class plans and coordinates office activities and work projects and assigns duties to subordinate personnel responsible for carrying out and completing those functions.

Work is performed under the direction of a higher level officer who assigns duties, but the employee is allowed considerable latitude in the execution of his/her duties. Work is reviewed through conferences and reports.

Duties and Responsibilities:

Duties (Not All Inclusive):

Supervises and coordinates the activities of subordinate personnel in a particular unit in order to provide required services and ensure optimum efficiency and accuracy.

Makes request of staff personnel to determine their operating needs.

Analyzes and prepares office budget estimates based on those needs, and determines the apportionment of monies to be distributed.

Controls the expenditure of and maintains the accounts for funds allotted to the unit. Maintains financial records of budget allotments awarded to the unit for necessary items such as equipment, supplies etc.

Assists in personnel matters in ensuring compliance with laws, rules, and policies governing personnel administration which includes salary changes, promotions, separations, disciplinary actions, performance ratings, payroll and leave time and employment interview and follow-up.

Performs accounting related and record keeping functions such as the preparation of liquidation sheets and the posting of all requisitions in order to maintain; a running balance of all monies encumbered.

Verifies and processes documents for payment. Checks with appropriate personnel to confirm the accuracy of balances. Makes any corrections that are deemed necessary.

Makes appointments and screen calls for supervisor. Oversees the assignments and utilization of facilities within the organization.

Performs any other related duties as required.

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