Home Health Administrative Assistant

Beebe Healthcare • Millsboro, DE • 1d ago

This job was posted by https://joblink.delaware.gov : For more information, please see: https://joblink.delaware.gov/jobs/1571410

Overview

We are seeking a highly organized, self-motivated Home Health Administrative Assistant to support the day-to-day operations of our growing Home Health agency. This role is ideal for an individual who thrives in a fast-paced environment, excels at multitasking, and takes initiative to ensure administrative processes run smoothly.

The Home Health Administrative Assistant serves as a key resource for staff, patients, families, and community partners by providing exceptional administrative support, maintaining accurate records, and ensuring efficient office operations.\ Responsibilities

Administrative Support

Answer and direct incoming phone calls in a professional and

courteous manner.

Greet visitors and provide assistance as appropriate.

Manage incoming and outgoing mail, email, and fax communications.

Draft, prepare, and distribute correspondence, reports, meeting

minutes, and other agency documents.

Maintain accurate filing systems, both electronic and paper.

Respond to inquiries and direct calls or requests to the appropriate

staff member.

Provide professional customer service to employees, patients,

families, vendors, and community partners.

Maintain confidentiality of all agency information.

Office Management

Coordinate office activities and administrative workflows.

Maintain office supply inventory and place orders as needed.

Schedule meetings and prepare meeting materials.

Manage calendars and appointments for agency leadership.

Ensure office equipment is functioning properly and coordinate

repairs when needed.

Record Keeping, Reporting & Documentation

Maintain agency administrative records and personnel files.

Ensure documents are organized, current, and securely stored.

Track employee licenses, certifications, training records, and

expiration dates.

Assist with maintaining compliance-related documentation.

Assist with new hire onboarding paperwork and orientation

preparation.

Maintain employee records and personnel documentation.

Assist with employee communications and announcements.

Prepare routine reports and spreadsheets as requested.

Perform data entry and maintain agency databases.

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