Summary The incumbent provides a wide variety of administrative tasks for the Environmental Management Service associated with maintaining and supporting work performed within the service. The work involves providing support to the EMS leadership team by coordinating procurement and delivery of supplies and materials; generation and dissemination of work orders; processing time and attendance for employees; assisting supervisors with approved memo formulation, and other duties. Responsibilities Major Duties include but are not limited too: The incumbent provides a wide variety of administrative tasks for the Environmental Management Service associated with maintaining and supporting work performed within the service. Such work includes administrative services such as validating, assisting, advising, and consulting with clinical and administrative services on such matters as personnel, equipment, administrative reports, maintenance, and safety program for TVHS. The incumbent participates actively in support of the Service by ensuring that they support the Supervisors with minor clerical and the administrative portions of their daily work. Incumbent dispatch and receive calls, greets visitors, and directs to staff members. Incumbent responds to routine and non-routine technical requests for information. Screen sales calls, schedules appointments according to openings on the Chief's and section manager's calendars. Incumbent assists the Administrative Officer and Program Specialist in the maintenance and reconciling of budget expenditure records which consists of six different Fund Controls. Maintain accurate records of obligations, purchase orders, voucher numbers ensuring necessary adjustments or price changes are made. Incumbent verifies receipt of items that were ordered have been delivered and follows up and reconciles discrepancies. The incumbent performs work in support of Environmental Management Service by receiving all incoming mail for the service, reviewing or screening all mail to determine priorities and proper routing within the office, making certain that Environmental Management Service Managers and Supervisors are advised of all matters needing their attention and by personally composing replies to routine correspondence not requiring attention of other staff members. The incumbent maintains suspense records on all correspondence and action documents and follows up to ensure timely replies; and review outgoing correspondence prepared for signature of the Chief of the service, for proper format, attachments, dates, etc. The incumbent is responsible for staying current with and interpreting medical center and VA regulations and policies as they affect Environmental Management Service. The incumbent keeps the service Chief informed of personnel concerns, such as employee debts, retirement, health and life insurance, pay, leave, work schedules, changes in assignments, reduction-in-force, safety, training, and other personnel matters. Processes new employees and makes initial orientation, prepares service appointment documents, and counsels employees on training opportunities. The incumbent makes travel arrangements, including schedules, reservations, travel orders and vouchers for the Environmental Management Service. Serves as a Timekeeper for EMS with a dispersion of EMS workforce at three sites which consist of multiple shifts (three shifts, in addition to CBOCs), the employee must be extremely organized to handle the volume timecards and their subsequent corrections. Knowledge of the basic administrative travel regulations, sufficient to handle employee travel requirements; knowledge of timekeeping, and time and leave guidelines, sufficient to accurately report and obtain information; and knowledge of basic personnel procedures to prepare and record various requests and/or information and data. Independently procures or manages the procurement of supplies, equipment and services such as technical equipment parts, a wide variety of environmental sanitization chemicals, consumables and non-standard specialized items for EMS. Employee must maintain systematic, accurate and user friendly filing management system. The incumbent is obligated to protect sensitive data and to use such data and information derived from it only in the execution of official duties. Work Schedule: Monday- Friday; 7:30 am - 4:00 pm Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD70879A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Specialized experience includes, but is not limited to: Provide clerical and administrative support, including typing, editing, and preparing correspondence, memoranda, reports, and other documents. Compile, analyze, and prepare reports for leadership. Uses software applications to draw information related to workload, e.g. Decision Support Software, Vista, and ASISTS, to prepare/assist in preparation of reports. Demonstrate strong interpersonal and communication skills when interacting with patients, staff, professional personnel, and senior leadership. Maintains time and attendance records and controls. Demonstrate proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint. Research publications and/or databases to extract, summarize, and compile information. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
