The University of Maryland Baltimore - School of Medicine - Department of Pharmacology and Physiology seeks an Administrator. This is a leadership role responsible for the strategic financial management, operational oversight, and regulatory compliance of the department. This position provides management of grants, contracts, pre- and post-award activity on sponsored research, foundation and state supported funding. The ideal candidate will be responsible for leading a team to manage and execute all departmental activities.
PRIMARY DUTIES
Ensure compliance with federal and non-federal sponsored research, industry sponsored research and private foundation sponsored research, including direct VA funding.
Implement internal controls and audit systems to mitigate financial and regulatory risks.
Assists Chair and Faculty with analyses and reporting; serves as an advisor to the chair and faculty and represents the department with internal and external partners.
Manage day-to-day activity, pre-and-post awards, and departmental budgets, including departmental equipment and space.
Oversee budgeting and financial reporting, including tracking of all financial transactions, reporting transactions to external agencies, and providing detailed financial plans and reports. Including preparing and managing the annual Deans General funds of ~$5M.
Provide subject matter guidance for all federal, non-federal sponsored research, industry sponsored research and private foundation sponsored research.
Assure department grants and contracts comply with all federal and state legal requirements, other sponsor requirements to include industry and private foundation, and UMB policies prior to review by the UMB Sponsored Project Administration office (SPA).
Collaborate with upper-level management and other administrators and directors throughout the campus to ensure the delivery of high-quality services.
Oversee management of complex funding and service agreements, including a working knowledge of industry and other sponsored funding submission processes based on funding opportunity announcements.
Oversee related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
Oversee ongoing updates and communications related to current grants and contracts. Also, provide relevant updates and reports to departmental leadership, as needed.
Maintain financial management systems and internal controls required to ensure that departmental commitments, research projects and account management are safeguarded and that accounts are appropriately maintained.
Supervise business office team members. Ensure efficient recruitment/interviewing and training functions to continually review strengths and areas of development in maintaining a staff of well-trained, highly involved and motivated employees.
Performs other duties as assigned by chair.
Minimum Qualifications:
Education: Bachelor's degree. Master's degree preferred.
Experience: Nine (9) years of experience in administrative and financial operations with at least three (3) years experience in basic science or clinical research environment. At least two (2) years in a basic science department preferred.
Preferred Experience: Demonstrated experience in accounting, budgeting, auditing, assessment of internal controls, or financial analysis experience in a college or university environment in a management position.
Supervisory Experience: Three (3) years of direct management involved in recruitment, training, and professional development of staff.
Preferred Certification/Licensure: Certified Research Administrator.
Other: Financial disclosure reporting required by State of Maryland Ethics Commission.
Completion of a 12 credit Research Administration graduate certificate program can be considered as the equivalent of one (1) year of relevant research administration work experience.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
Knowledge, Skills and Abilities:
Accomplishes responsibilities by primarily (>50%) performing significant managerial functions within area of responsibility. Possess subject matter expertise in a professional discipline. Achieves objectives through coordinated efforts of others, typically by managing recruitment, engagement, performance, and development of employees. Develops, implements, and manages goals and objectives. Participates in strategic planning. Determines and enforces processes, practices, and/or policies. Manages operations, workflow, projects, and/or systems that have strategic impact. Accountable for operational and/or financial resources. Accountable for legal and policy compliance. Oversees overall direction of a functional area (department OR major function within a school or campus wide office) as the designated leader. May lead through subordinate senior professionals. Oversees and executes strategic goals and objectives that align with overall School/University strategy. Broad authority to make managerial decisions within area of responsibility, informing leadership of significant financial, personnel, and strategic decisions. Decisions and quality of execution have significant impact on other functional areas.
Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
The University of Maryland, Baltimore (UMB) is Maryland's public health, law, and human services university. Six professional schools and the interdisciplinary Graduate School confer the majority of health care, human services, and law professional degrees in Maryland each year.
Our goal is to support the University's mission of education, research, clinical care, and public service by amplifying UMB's voice as a thought and action leader, and to enhance goodwill in the communities and people with whom we engage. UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request (https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/) . You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination (https://www.umaryland.edu/policies-and-procedures/library/administration/policies/vi-100c.php) for more information.
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Regular and contractual employee are eligible for a comprehensive benefits package (https://www.umaryland.edu/media/umb/hr/new-employees/pdfs/summaryofbenefits-05.09.23-final.pdf)
