Procurement/Contracts Specialist- Public Works

City of Prescott • Prescott, AZ • 6d ago

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7627769

Position Summary:

Responsible for working with Public Works subject matter experts or executive staff to help develop specifications to prepare, maintain, and administer design and construction contract documents; the purchasing of goods, services, and materials; and provides guidance and assistance to department staff on (and ensures compliance with) all applicable Federal, State, and City laws, rules and regulations related to procurement.

Essential Duties:

Supports the preparation, maintenance, and administration of design

and construction contract documents and specifications.

Integrate task orders for on-call contracts into OpenGov.

Generates and coordinates contract amendments and change orders.

Assist in the preparation of the public bid process; prepares

advertisements for solicitation of bids and proposals in compliance with legal standards; and interacts with City attorney for legal guidance.

Assists in distribution of plans and specifications to bidders;

maintains appropriate documentation; prepares and distributes addenda; tabulates bids; and attends bid openings as necessary.

Coordinates the project close out phase of each contract in Public

Works.

Responds to questions and inquiries about contract status, contract

terms, contractor compliance, solicitations, and bids within Public Works.

Attends pre-bid and pre-construction meetings as needed; records,

prepares, and distributes concise, accurate meeting minutes.

Prepares requests for proposals and oversees the

purchasing/acquisition of goods and services.

Provides contract and project-related assistance as needed.

Research and interpret contract provisions including explaining

contract processes and compliance terms to users.

Prepares and coordinates contract administration documents including

contract expiration or renewal notices, insurance, reviews vendor deficiencies, hosts post award meetings, and conducts contract user surveys as applicable.

Maintains, organizes, and arranges for the retention of

contracts/solicitations files.

Assists Manager with establishing, implementing, and updating

Department policies and procedures.

Provides purchasing and payroll support.

Performs other duties as assigned.

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