This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7593952

Position Summary:

Performs clerical, technical, and diversified administrative support; helps maintain a variety of programs and activities, including computer maintenance management system, payroll, financials, records retention, training and safety records, regulatory reports, and other associated programs within assigned department.

Essential Duties:

Performs high level office support duties and provides specialized

program support for assigned area.

Assist with answering, screening, and directing incoming calls;

gathers essential information and provides general assistance to callers/visitor; takes complaints; answers basic questions; and refers to others for resolution.

May assist with greeting and directing visitors.

Conducts research; prepares statistical reports and spreadsheets.

Handles information requests; makes travel arrangements.

Processes billings and related activities depending on department

assignment.

Processes invoices, PCards, and credit card transactions.

Processes customer mailings for multiple divisions in the

department.

Provides purchasing and payroll support.

Organizes record retention schedules.

Serves as primary contact for scheduling purposes; schedules

appointments and maintains calendars; and schedules conference rooms.

Acts as the liaison for the Department as assigned.

Types drafts; proofreads edited copy; prepares various final

documents including letters, meeting minutes, reports, forms, work orders, service orders, requests for bids, requisitions, invoices and training materials; and copies and collates materials for distribution and/or storage.

Opens, sorts, and distributes mail.

Assists with budget monitoring.

Manages reservations; handles cash, sends out invoices; and

reconciles deposits, depending on assigned area.

Serves as the Department purchasing agent; submits account

transfers; refunds deposits; orders supplies and equipment; and maintains inventory.

Arranges for the repair and servicing of office (and field in some

cases) equipment.

Maintains various paper files; retrieves records, logs and files

paper documents; assists with Public Record Requests; retrieves, revises, prints, and saves computer files; and prepares copies of documents as requested

Collects, stores, and maintains departmental safety records.

Maintains various computer files and databases; collects and tracks

data.

Requests, collects and maintains departmental training records.

Organizes paper and electronic files; manages record control,

records retention schedules, and regulatory reports and records.

May assist with grant related activities.

Provides support to assigned projects or programs.

Assists management with administrative needs.

Assists with permitting,.

Attends required meetings.

Provides payroll support; tracks/updates employee information;

reviews employee time for accuracy; and answers basic employee questions about paychecks and policies.

Assists other employees/crews with research needs or other tasks.

Performs other duties as assigned.

City of Prescott

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