Administrative Assistant

Robert Half • Fallbrook, CA • 6d ago

Description

Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook! This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day.

Responsibilities Include:

Enter and update purchase orders, supplier details, and order information.

Track order confirmations, expected delivery dates, and outstanding shipments.

Communicate with vendors regarding order status, pricing, and missing documentation.

Maintain accurate inventory spreadsheets and purchasing records.

Review documents for missing information, incorrect quantities, and data-entry errors.

Assist with receiving paperwork and reconcile records against purchase orders.

Route invoices and supporting documents to the accounting department.

Update internal databases and maintain organized digital files.

Prepare routine reports related to purchasing, inventory, and operational activity.

Coordinate information between purchasing, warehouse, sales, and accounting teams.

Answer incoming calls and respond to general vendor or customer inquiries.

Assist with office supply orders, mail, filing, and other administrative needs.

Follow up on outstanding requests to ensure orders and records are updated promptly.

Requirements

1-3 years of administrative, data-entry, purchasing support, or office coordination experience.

Proficiency in Excel, Outlook, and general office applications.

Strong attention to detail when entering quantities, prices, and order information.

Ability to manage multiple tasks and meet deadlines.

Professional communication skills and comfort working with vendors.

Experience with inventory systems, purchase orders, agriculture, or distribution is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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