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Administrative Assistant, Business Analytics, Economics & Information Systems Department

Bowling Green State University • Bowling Green, OH • 4h ago

Bowling Green State University

Salary: $19.79 - $21.63 Hourly

Job Type: Full-Time

Division: Dean of Business

Opening Date: 10/12/2026

Location: Main Campus (BG), OH

Job Number: BGSU02017

Department: Dean of Business

Closing: Continuous

Summary

Under general supervision from the Department Chair, manages the daily operational, administrative, and business functions of the Department of Business Analytics, Economics, and Information Systems. Serves as the primary operational liaison between the Chair, faculty, undergraduate and graduate students, university administrative units, and external stakeholders. Coordinates departmental budgets, course scheduling, student support services, event planning, communications, and faculty support.

Essential Functions

Budget & Financial Administration

Monitors, reconciles, and tracks multiple department accounts, including operating budgets, university foundation accounts, faculty professional development and research incentive funds, and specialized professorship or endowment funds.

Prepares and processes purchase requisitions, journal transfers, expense reports and reimbursements, and p-card transactions/reconciliations in compliance with university financial policies.

Generates budget summaries and expenditure reports to assist the Department Chair with fiscal planning. Reconciles operating budget monthly.

Coordinates department scholarship review and disbursement processes in collaboration with the scholarship committee and University Foundation.

Academic Scheduling & Student Services Support

Serves as department liaison to Registration and Records, builds course schedule in CSS, requests room assignments, handles prerequisite/closed-course overrides, and checks that students enrolled in courses have met prerequisites. Provides general administrative support and technical registration assistance to prospective and current undergraduate and graduate students across all departmental programs.

Facilitates registration workflows for independent studies, internships, and specialized course sections.

Coordinates the administration and summary reporting of course evaluations, grade distributions, and related assessment data.

Department Operations & Faculty Support

Provides high-level administrative support to the Department Chair, full-time faculty, adjunct instructors, and graduate assistants.

Coordinates faculty recruitment processes, including job postings, candidate travel logistics, interview itineraries, campus presentations, and reimbursement tracking. Uses NeoEd to facilitate recruitment process.

Coordinates the onboarding, orientation, and administrative setup for new and adjunct faculty.

Maintains internal department records, directories and committee assignments.

Manages department office equipment, supply inventories, vendor services, and space/facilities maintenance requests.

Hires and supervises student assistants.

Communications, Events & Program Coordination

Organizes logistics, venue reservations, travel, and catering for departmental events, guest speakers, student competitions, and conferences.

Communicates updates for departmental web pages, digital display boards, to social/marketing channels.

Assists in drafting, formatting, and distributing department communications, including meeting minutes, correspondence, and promotional brochures.

Handles general public, student, and campus inquiries via phone, email, and in-person reception

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