Administrative Coordinator

Robert Half • Atlanta, GA • 3h ago

Description We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia. This Long-term Contract position supports compliance and project documentation activities in a busy construction setting, helping keep records current so vendor and subcontractor payments can move forward without delay. The role is best suited for someone who is attentive to detail, comfortable managing a high volume of administrative tasks, and confident communicating with both internal teams and external partners.

Responsibilities:

Coordinate the collection and maintenance of compliance records across numerous active construction projects.

Reach out to subcontractors, suppliers, and vendors to secure required paperwork such as waivers, signatures, insurance certificates, and related support documents.

Examine incoming documentation to confirm accuracy, completeness, valid dates, and proper authorization before records are processed.

Monitor insurance-related files, including certificates of insurance, workers' compensation, and vehicle coverage, to help ensure ongoing compliance.

Partner with project accounting staff to address missing or incomplete paperwork that may affect invoice approval or payment timing.

Update spreadsheets, status trackers, and administrative logs to provide visibility into outstanding compliance items and project progress.

Organize, scan, file, and preserve both electronic and hard-copy project documentation in an orderly and accessible manner.

Provide general office support through document distribution, mail handling, accounts payable assistance, and other related administrative duties as needed. Requirements - Demonstrated ability to stay organized and maintain a high level of accuracy in documentation-heavy work.

Capacity to handle multiple priorities and meet deadlines in a fast-moving environment.

Working knowledge of Microsoft Office applications, with particular strength in Excel for tracking information and reporting.

Clear written and verbal communication skills for effective follow-up with vendors and internal stakeholders.

Ability to follow established procedures and identify documentation issues before they impact workflow.

Comfort working onsite in an administrative support role.

Previous experience in construction administration, compliance coordination, project documentation, or accounts payable support is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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