Receptionist

Robert Half • Palo Alto, CA • 1h ago

Description We are looking for a detail-oriented Receptionist to support daily front-desk operations for a corporate office in California. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, greeting visitors, and providing dependable administrative support in a fast-paced environment. The role requires strong communication skills, sound judgment when handling confidential information, and the ability to coordinate effectively with management and client contacts regarding priorities and deadlines.

Responsibilities:

Welcome visitors and serve as the first point of contact for the office, creating a welcoming and detail-oriented experience.

Manage a multi-line phone system, direct incoming calls accurately, and take clear messages when needed.

Provide day-to-day administrative assistance, including general office support and coordination of routine front-desk tasks.

Handle confidential documents and sensitive information with discretion and careful attention to privacy.

Communicate with managers and client contacts to address scheduling needs, work priorities, and deadline-related concerns.

Support back-office activities by assisting with clerical tasks and maintaining organized office records and materials.

Operate standard office equipment and ensure reception and common administrative areas remain functional and well organized.

Contribute to additional assignments and special projects as business needs arise. Requirements - At least one year of office services or administrative support experience, ideally within a legal, banking, or large corporate setting.

Prior experience in a receptionist, switchboard, or administrative assistant position is preferred.

Ability to manage inbound calls across a multi-line phone system with accuracy and professionalism.

Strong verbal and written communication skills with the ability to interact effectively with internal and external contacts.

Proven ability to work with confidential information while maintaining discretion and professionalism.

Familiarity with general office procedures, administrative support tasks, and basic office equipment.

Strong organizational skills and the ability to manage multiple tasks in a structured office environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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