Administrative Coordinator / Front Desk

Robert Half • San Antonio, TX • 5h ago

Description We are looking for an experienced and dependable Administrative Coordinator / Front Desk specialist to support daily office operations in San Antonio, Texas. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping administrative processes organized and running smoothly in a fast-paced manufacturing setting. The role requires strong communication, sound judgment, and the ability to manage multiple priorities with accuracy and care.

Responsibilities:

Welcome guests, clients, and suppliers in a courteous manner and ensure a welcoming front desk experience from arrival to departure.

Handle incoming calls, mail, shipments, and office deliveries while directing information and materials to the appropriate contacts.

Maintain organized digital and paper records, ensuring documentation is current, accessible, and filed accurately.

Enter, update, and verify information in internal databases and tracking tools with a high degree of precision.

Coordinate calendars, meetings, and appointments for team members and departments to support efficient daily operations.

Assist with employee attendance records, timekeeping updates, and administrative support related to personnel documentation.

Prepare routine reports, spreadsheets, correspondence, and other office materials as requested by leadership or department staff.

Monitor office supply levels, place orders as needed, and help keep reception and shared office areas neat and business-ready.

Provide general administrative support for special projects and day-to-day office needs while maintaining confidentiality of sensitive company and employee information. Requirements - At least 3 years of experience in administrative support, front desk coordination, reception, or a similar office-based role.

Strong interpersonal and customer service abilities with confidence interacting with visitors, employees, and external partners.

Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

Demonstrated ability to manage calendars, scheduling tasks, and multiple priorities with strong attention to detail.

Experience with data entry, document organization, and maintaining both electronic and physical filing systems.

Familiarity with timekeeping platforms and employee attendance tracking; exposure to Bamboo or similar systems is helpful.

Clear written and verbal communication skills, with the ability to work independently and collaborate effectively with a team.

Bilingual English and Spanish communication skills are preferred but not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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