Client Accounting (Billing) Assistant

Skadden, Arps, Slate, Meagher, & Flom LLP • New York, NY • 1h ago

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.About UsSkadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers.The OpportunityWe are seeking a Client Accounting Assistant to join our Firm. This hybrid position will be based in our New York office. The Client Accounting Assistant provides billing and client accounting support to assigned partners, billing coordinators, and the Client Accounting team. Prepares bills and supporting documentation, processes edits and routine billing and collection, responds to internal billing inquiries, and maintains billing files and logs. Works closely with the supervisor and team members to meet department service guidelines and escalates complex issues as appropriate. Assists billing coordinators and/or the supervisor with complex billing assignments. Assists with monthly billing cycle, including generating and distributing bills. Prepares bills, partner edits, and prepares internal forms and supporting documentation, including narrative descriptions, write-offs, transfers, retainer applications, and on-account applications. Assists billing coordinators and/or the supervisor with complex billing and client analysis projects. Reviews outstanding balance reports and identifies items requiring follow-up or escalation. Responds to inquiries and requests for information from attorneys, secretaries, legal assistants and business services professionals in a timely manner. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Maintains complete and up-to-date files for each partner and/or client. Supports assigned partner(s) billing and collection activity, including preparation, follow-up, and administrative processing, under the guidance of the supervisor and/or billing coordinators. Identifies issues, exceptions, and problems requiring escalation and timely communicates them to the supervisor, billing coordinators, or management, as appropriate. Actively develops knowledge of all Client Accounting procedures and processes. Updates and maintains logs for billing, reminder memos and partner responses. Documents meetings/discussions with partners for actions and/or later follow-up. Manages Firm resources responsibly. Complies with and understands Firm operations, policies and procedures. Performs other related duties as assigned.Qualifications Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, Word), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work and meet deadlines Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Exercises sound judgment in identifying issues and determining when escalation is appropriate Flexibility to travel Flexibility to adjust hours and work the hours necessary to meet operating and business needs

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