Administrative Assistant

UNIVERSITY OF DALLAS • Irving, TX • 3h ago

WHO WE ARE

The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the universitys

Mission

, which is informed by the Apostolic Constitution

Ex corde Ecclesiae

, the Catholic Churchs governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.

SUMMARY

UD is currently seeking an Administrative Assistant who will be responsible for general administrative support to the Directors of the Classical Education Graduate Program and Saint Ambrose Center.

PRIMARY RESPONSIBILITIES

Assist Directors in the seamless operation of Classical Education and Saint Ambrose Center activities. Schedule meetings and appointments.

Provide general administrative support to the Classical Education program and Saint Ambrose Center. Attend, record, transcribe and maintain reports of faculty/staff meetings.

Provide event planning and administrative support for summer programs.

Display warm hospitality and meticulous attention to detail when hosting on-campus events.

Maintain mailing lists for the Classical Education program and Saint Ambrose Center.

Schedule student clerical workers assignments and document their time entries on BANNER.

Maintain files on all academic-related subjects. Secure confidential graduate student records (critiques, oral and thesis summaries, student course evaluations). Assisting in the management of course offerings and scheduling for Fall, Spring, and Summer, and the completing of necessary paperwork on Adjuncts and Faculty Overloads.

Maintain departmental and interoffice correspondence, telephone management, welcoming visitors, and handling complex routing systems of information from all UD offices.

Maintain and manage department records (correspondence and syllabi). Archive Graduate Student theses.

Maintain official records with Braniff Graduate Dean's Office.

Serve as the Content Manager for the Classical Education program and Saint Ambrose Center websites.

Keep accurate accounts of all business transactions and maintain department records. Requesting purchase orders, check processing, invoicing K-12 client schools, voucher requests, tracking petty cash accounts, reconciling credit card expenses, maintaining equipment contracts for office equipment, processing contractors, payroll reporting for undergraduate student workers and graduate assistants.

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Go to Apply