Executive Assistant

Robert Half • White Bear Lake, MN • 8h ago

Description We are looking for an experienced Executive Assistant to provide high-level administrative and governance support in Minnesota. This contract position will partner closely with senior leadership to maintain corporate records, coordinate executive activities, and keep critical documentation accurate and accessible. The role calls for strong judgment, exceptional organization, and the ability to manage confidential matters with discretion while supporting time-sensitive projects.

Responsibilities:

Maintain and refine corporate record books, ensuring governance documents are properly organized, indexed, and easy to retrieve.

Update minute book materials to reflect structural changes, including amendments, memoranda, stock documentation, and related entity records.

Monitor filing schedules, renewal dates, and required submissions so key corporate compliance deadlines are met on time.

Prepare board and shareholder materials, route documents for signature, and preserve executed originals in a well-maintained digital and physical archive.

Coordinate communication and follow-up with external legal counsel, accounting partners, and other advisors involved in corporate matters.

Support executive operations by managing calendars, scheduling meetings, arranging travel, and handling correspondence for senior leadership.

Create and improve document management practices for executive files and governance records to support accuracy and efficiency.

Track outstanding tasks across concurrent initiatives and drive timely completion through consistent follow-up and organization.

Draft memoranda, meeting materials, and other business correspondence for internal and external distribution while handling sensitive information with discretion. Requirements - Demonstrated experience supporting executives or senior leadership in an administrative or corporate governance capacity.

Strong background in calendar coordination, meeting support, and travel planning for busy stakeholders.

Ability to prepare, organize, and maintain detailed records, including minutes, amendments, and formal business documentation.

Experience working with confidential information and exercising sound judgment in sensitive situations.

Strong written communication skills with the ability to draft clear correspondence and internal materials.

Proven attention to detail and the ability to manage multiple priorities within a structured, deadline-driven environment.

Comfort working with outside advisors such as attorneys and accountants to gather information and keep projects moving.

Familiarity with stock-related documentation and corporate record maintenance is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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