Administrative Assistant I

DEPARTMENT OF HUMAN SERVICES • Chicago, IL • 1h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13717189

Job Requisition ID:56335

Opening Date:09/08/2026\ Closing Date:09/21/2026\ ?Agency:Department of Human Services\ Class Title:ADMIN ASSISTANT I - 00501\ Salary:Anticipated Salary (Eff 7/1/26) \$5,834-\$8,307/month (\$70,008-\$99,684/year)\ Job Type:Salaried\ Category:Full Time\ County:Cook\ Number of Vacancies:1\ Bargaining Unit Code:RC028 Paraprofessional Human Services Employees, AFSCME\ Work Hours:Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch.

Headquarter Location:555 W Monroe St, Chicago, Illinois, 60661

Division of Rehabilitation Services

Bureau of Engagement and Support Services

To be considered, applicants must apply through our official website:

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether youre helping to improve schools, protect our natural resources, or support families in need, youre part of something biggersomething that touches the lives of every person who calls Illinois home.

No matter what state career youre looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services (DRS) is the states lead division serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living. The Division of Rehabilitation Services is seeking to hire an Administrative Assistant to provide administrative support to the Engagement and Support Services Bureau Chief. The Administrative Assistant reviews and analyzes confidential and general inquiries received from internal and external sources, coordinates communications, and day to day activities and special projects for the Bureau Chief. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight.

Essential Functions

Serves as administrative support to the Bureau of Engagement and

Support Services Bureau Chief.

Coordinates day-to-day activities of the Bureau.

Coordinates special projects of a complex and confidential nature

involving office operations.

Performs administrative functions for the Bureau Chief.

Performs other duties as assigned or required which are reasonably

with the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to

completion of four (4) years of college, preferably with courses in public or business administration.

Requires one (1) year of professional experience in a public or

private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

Two (2) years of professional experience effectively communicating

in written and oral formats and coordinating the day-to-day activities that lead to greater efficiencies and effectiveness within a large public or private organization.

Two (2) years of professional experience working for a public or

private organization, in a social or human services field, maintaining confidentiality and handling sensitive information with professionalism.

Two (2) years of professional experience meeting deadlines with

strong attention to detail while multi-tasking multiple projects.

Two (2) years of professional experience developing and maintaining

professional working relationships with staff, customers, vendors and public and encouraging respect for those of other cultures and backgrounds.

Two (2) years of professional experience conducting special projects

which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.

Two (2) years of experience researching issues and concerns,

preparing reports and presentations, and developing correspondence to staff, customers, public, and/or internal and external stakeholders.

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