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Chariton Executive Administrative Assistant

Hy-Vee Food Stores • Chariton, IA • 1h ago

Chariton Distribution Center, Chariton, IA

Full time

R251332

Additional Considerations (if any):

Daytime Shifts

At Hy-Vee our people are our strength. We promise "a helpful smile in every aisle" and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description:

Job Title: Chariton Executive Administrative Assistant

Department: Perishable

FLSA: Non-Exempt

General Function:

Performs secretarial duties for Perishable. Also, performs clerical duties for other distribution center departments as needed.

Core Competencies

Partnerships

Growth mindset

Results oriented

Customer focused

Professionalism

Reporting Relations:

Accountable and Reports to: Director, Perishables, Warehouse Manager, Perishables Warehouse Manager, Freezer

Positions that Report to you: None

Primary Duties and Responsibilities:

Performs administrative duties for perishable warehouse departments including: typing, scheduling, credits, budget information, sales records, inventory records, equipment records and manipulating ice forecasting data.

Schedules meetings, makes appointments, creates power points, graphs and charts for the Distribution Center.

Performs data entry for various weekly, monthly and quarterly reports.

Reports to work when scheduled and on time.

Secondary Duties and Responsibilities:

Orders freezer suits, ice bags and office supplies.

Performs other job related duties and special projects as required.

Knowledge, Skills, Abilities and Worker Characteristics:

Must have the ability to solve practical problems; variety of variables with limited standardization; logical thinking to solve problems; interpret instructions.

Must have the ability to do arithmetic calculations involving fractions, decimals and percentages.

Must have the ability to transcribe dictation; make appointments and process mail; write form letters or routine correspondence; interpret written work instructions.

Must be physically able to perform sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time.

Visual requirements include vision from 20 inches or less to 20 feet or more with or without correction.

Must be able to perform the following physical activities: Fingering, talking, hearing, and repetitive motions.

Education and Experience:

High School or equivalent experience.

Basic knowledge of PC word processing and spreadsheet software necessary.

Over one year up to three years of similar or related work experience.

Supervisory Responsibilities (Direct Reports):

None

Physical Requirements:

Visual requirements include: ability to see detail at near range with or without correction.

Must be physically able to perform sedentary work: operating a computer, occasionally lifting or carrying objects of no more than 10 pounds, and occasionally standing or walking.

Must be able to perform the following physical activities: meeting with customers, kneeling, reaching, handling, grasping, feeling, talking, hearing, and repetitive motions.

Working Conditions:

The duties of this position are performed in an office setting. There is frequent pressure to meet deadlines and handle multiple tasks in a day.

Equipment Used to Perform Job:

PC with word processing, spreadsheet ,Power Point, Microsoft Office software, and e-mail, 10-key calculator, transcriber, telephone, copier, fax, scanner and shredder.

Financial Responsibility:

If job performed incorrectly, could cost the company several thousand dollars. Is responsible for making sure no DOT fines could be assessed for log book violations.

Contacts:

Has daily contact with customers, suppliers/vendors, general public, community or trade/professional organizations, and federal/state governmental or regulatory agencies.

Confidentiality:

Has access to sales records, profit/loss statements, employee evaluations, payroll information, union negotiation information, pricing, and employee records.

Are you ready to smile, apply today.

Employment is contingent upon the successful completion of a pre employment drug screen.

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