Administrative Assistant/ Bookkeeper

Robert Half • Knoxville, IA • 1d ago

Description

We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.

The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.

Key Responsibilities

Accounting & Bookkeeping

Process and maintain accounts payable and accounts receivable records.

Pay and track bills to ensure timely and accurate payments.

Manage full-cycle payroll for about 20 employees using QuickBooks.

Assist with quarterly reporting and financial documentation.

Organize and maintain tax-related correspondence and records.

Support grant tracking and reporting activities.

Reconcile financial records and assist with invoice processing.

Monitor incoming funds and maintain accurate records for major fundraising initiatives.

Assist with suite lease administration and related financial tracking.

Administrative Support

Maintain organized office records and filing systems.

Handle membership renewals and related mailings.

Assist with event administration and coordination.

Communicate professionally with community members, tenants, vendors, and guests.

Support daily office operations across seven facilities.

Provide occasional support with museum store inventory tracking.

Requirements

Qualifications

Previous bookkeeping, accounting support, or payroll experience required.

Experience with QuickBooks strongly preferred.

Knowledge of accounts payable, accounts receivable, and payroll processing.

Strong organizational skills with exceptional attention to detail.

Comfortable working with spreadsheets and financial data.

Ability to manage multiple priorities and deadlines.

Friendly, outgoing personality with strong communication skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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