Administrative Assistant - Communications

MD Anderson Cancer Center • Houston, TX • 2h ago

UT MD Anderson has the nation's largest cancer clinical trials program enrolling patients in Texas and beyond through our Cancer Network® partners across the country. UT MD Anderson is devoted to the needs and protection of all those participating in or conducting clinical research while maintaining high ethical standards and compliance with all regulatory policies. The Division of Clinical Research provides infrastructure support for all aspects of clinical research.

The Administrative Assistant - Communication position provides administrative support to ensure division efficiency and productivity.

The ideal candidate will be an exceptional communicator with strong written and verbal communication skills and a background in communications, English, graphic design, or a related field. The successful candidate will be highly proficient in Microsoft Office, particularly PowerPoint, and comfortable working with technology and digital tools. This individual will have excellent attention to detail and the ability to create, edit, and format polished, professional communications, including newsletters, presentations, reports, and other materials. The ideal candidate will be organized, creative, adaptable, and able to communicate effectively with a wide range of audiences.

Minimum $19.71 - Midpoint $24.52 - Maximum $29.33

Work Location: Texas Medical Center

The typical work schedule is Hybrid Based on Business needs.

Why Us?

UT MD Anderson offers the opportunity to contribute to a nationally recognized clinical research program that supports advancements in cancer research and patient care. This role provides exposure to institutional communications, project coordination, process improvement, and operational support while offering opportunities for professional growth in a collaborative environment that values excellence, innovation, and work-life balance.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Communications Support (70%)

Format and review PowerPoint presentations to ensure accuracy and professional quality

Maintain and update SharePoint content to support division communications and information access

Write, edit, and format division-wide and institution-wide communications

Support communication initiatives that enhance division efficiency and productivity

Project Support (25%)

Provide administrative and coordination support for project and operational activities

Support updates and maintenance of Microsoft Forms, Microsoft Lists, and other Microsoft systems

Assist with data collection, data entry, and basic reporting for dashboards and internal reports

Assist with developing and maintaining workflows for project-related processes

Support the creation and maintenance of standard operating procedures (SOPs)

Coordinate activities that help ensure project objectives and operational priorities are met

Administrative Support (5%)

Coordinate special divisional projects, including employee lunches

Provide general administrative support to enhance division operations

Perform other duties as assigned

EDUCATION

Required: High School Diploma or Equivalent

Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: Four years Administrative/secretarial experience or No experience required with preferred degree. No experience required with preferred degree

Preferred: Background in communications, English, graphic design, or a related field. Highly proficient in Microsoft Office, particularly PowerPoint, and comfortable working with technology and digital tools. The ability to create, edit, and format polished, professional communications, including newsletters, presentations, reports, and other materials.

OTHER REQUIREMENTS

Required: Must pass pre-employment skills test as required and administered by Human Resources

The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

Requisition ID: 182941

Employment Status: Full-Time

Employee Status: Regular

Work Week: Days

Minimum Salary: US Dollar (USD) 41,000

Midpoint Salary: US Dollar (USD) 51,000

Maximum Salary : US Dollar (USD) 61,000

FLSA: non-exempt and eligible for overtime pay

Fund Type: Soft

Work Location: Hybrid Onsite/Remote

Pivotal Position: No

Referral Bonus Available?: No

Relocation Assistance Available?: No

LI-Hybrid

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