Administrative Assistant

Robert Half • Melville, NY • 1h ago

Description

We are looking for an organized Administrative Assistant to support daily office operations for a real estate property and facilities management team. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, communicating clearly, and keeping administrative tasks on track in a busy office setting. The person in this role will serve as a key point of contact for incoming communication while helping maintain accurate records and smooth front-office coordination.

Responsibilities:

Manage day-to-day administrative support activities to help the office operate efficiently and stay well organized.

Respond to incoming phone calls in a courteous and attentive manner, directing inquiries to the appropriate team members.

Welcome visitors and handle front-desk responsibilities while maintaining a welcoming and organized office presence.

Enter, update, and verify information in company records and databases with a strong focus on accuracy.

Prepare, organize, and maintain files, documents, and general office materials for easy access and compliance.

Coordinate routine clerical tasks such as scheduling, correspondence, and administrative follow-up for internal teams.

Support office workflows by tracking requests, handling basic documentation, and assisting with general administrative needs.

Requirements - Prior experience in an administrative, office support, or receptionist position.

Ability to manage inbound calls effectively and communicate clearly with internal and external contacts.

Strong data entry skills with careful attention to detail and accuracy.

Comfortable performing front-office and general administrative duties in a fast-paced environment.

Proficiency with standard office software and basic computer systems.

Strong organizational skills with the ability to prioritize multiple tasks effectively.

Detail-oriented demeanor, dependable attendance, and a customer-focused approach to service. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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