The Accounts Payable Analyst plays a key role in ensuring accurate and timely processing of vendor invoices and payments within a high-volume, fast-paced environment. This position supports month-end close activities, maintains organized financial records, and collaborates closely with internal teams and external vendors to resolve discrepancies and improve accounts payable processes.
Responsibilities
Process and enter vendor invoices accurately and efficiently into the ERP system.
Support a monthly invoice volume of approximately 4,000 invoices across the accounts payable team.
Review invoices for accuracy, proper general ledger coding, and compliance with established company procedures.
Ensure timely payment processing and adherence to agreed payment terms.
Communicate with vendors and internal procurement teams to research and resolve invoice discrepancies and questions.
Reconcile vendor statements and assist with resolving issues related to outstanding balances or missing invoices.
Perform payment processing activities and support cash reconciliation efforts.
Assist with month-end closing activities, including closing accounts payable modules and maintaining financial accuracy.
Maintain organized and accurate records of accounts payable transactions and supporting documentation.
Produce reports and documentation required for internal audits and compliance reviews.
Identify opportunities to improve efficiency and support ongoing process improvement initiatives within accounts payable.
Collaborate cross-functionally with accounting, procurement, operations, and vendor partners to ensure smooth AP operations.
Work within multiple business systems and adapt quickly to new technologies and tools.
Essential Skills
Minimum of 2 years of accounts payable experience.
Experience processing invoices in a high-volume environment.
Strong understanding of accounts payable principles and transactional accounting processes.
Proven ability to perform accurate invoice processing, payment processing, and account reconciliation.
Excellent attention to detail and strong organizational skills.
Strong written and verbal communication skills for interacting with vendors and internal stakeholders.
Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
Proficiency with Microsoft Office, particularly Microsoft Excel.
Comfort working within multiple business systems and learning new technology quickly.
Demonstrated reliability, accountability, and professionalism in prior roles.
Experience with ERP systems for invoice entry and payment processing.
Ability to produce clear, accurate reports related to accounts payable activities.
Additional Skills & Qualifications
Accounts payable experience within a manufacturing environment.
Experience supporting medium-to-large organizations with complex accounts payable operations.
Prior experience utilizing large-scale financial and ERP systems.
Experience with procurement and purchase order management systems.
Experience with inventory management systems (PIMS or similar).
Strong skills in Microsoft Excel, including pivot tables and reporting.
Associate's degree in Accounting, Finance, or a related discipline.
Exposure to month-end close activities and account reconciliations.
Experience working with multiple ERP platforms or integrated financial systems.
Ability to collaborate effectively within a team-oriented, cross-functional environment.
Work Environment
This role operates in a professional office environment with a hybrid schedule, typically requiring 2-3 days onsite each week. The team works in a collaborative cubicle workspace that encourages close interaction and communication among colleagues with a variety of personalities and working styles. The atmosphere is fast-paced and detail-oriented, requiring strong focus, clear communication, and the ability to manage multiple tasks simultaneously. Standard office technologies and multiple business systems are used daily, including ERP platforms, procurement and purchase order systems, inventory management tools, and Microsoft Office applications.
Job Type & Location
This is a Contract position based out of Fond Du Lac, WI.
Pay and Benefits
The pay range for this position is $26.00 - $26.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Fond Du Lac,WI.
Application Deadline
This position is anticipated to close on Sep 18, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
