Summary The position functions as a Management and Program Assistant (OA) within the Chief of Staff Office for the Orlando VA Medical Center. Employees are responsible for performing administrative functions that include management analysis processes, human resources, budget, space planning, property management, supply management and general administration management. Responsibilities Duties include but are not limited to: Performs work in support of general management and program analysis functions related to the operations of clinical or support services subordinate to the Deputy Chief of Staff (DCOS), including identifying and performing routine administrative tasks that support the organizational planning process. Develops, reviews, and monitors administrative management requirements for the Deputy Chief of Staff office, supporting its many subdivisions and functions across both evolving and established requirements, and applies administrative policies while maintaining various administrative systems. Drafts, develops, and reviews correspondence, reports, policies, memoranda, and other documents related to management and administrative programs, ensuring accuracy and compliance with organizational standards; performs document review and tracking. Prepares and assembles current and historical charts, data, reports, and narrative materials to support ongoing organizational planning and to assist the Administrative Officer and Deputy Chief of Staff in making managerial decisions on complex matters regarding clinical services. Prepares recurring reports (daily, weekly, monthly, and quarterly) for the Deputy Chief of Staff relative to subordinate sections, including the collection, compilation, and tracking of data and statistical information for workload requirements. Demonstrates advanced proficiency in data gathering, processing, and arrangement using Microsoft Office Suite, Power Automate, SharePoint, and similar digital tools. Receives and screens callers and visitors; gathers, compiles, assembles, and @types information from various sources; schedules and arranges appointments and meetings; maintains the calendar of the Executive and interdepartmental committees; records, transcribes, and prepares meeting minutes; and processes paperwork required for new employees. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided for the Deputy Chief of Staff office. Assists the Administrative Officer in maintaining suspense for all reports, action items, congressional inquiries, and other requested actions of the service. Makes travel arrangements, serves as timekeeper, and performs other administrative tasks as assigned. Work Schedule: Monday through Friday; 8:00 am to 4:30 pm Telework: This position may be authorized for ad hoc telework only, in accordance with VA policy and supervisory approval. Virtual: This is not a virtual position. Position Description/PD#: Management and Program Assistant (Analysis/OA)/PD071850 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience include, but are not limited to: Drafts correspondence, recommendations, reports, policies and memoranda related to management and administrative programs and issues. Scheduling and arranging appointments and meetings. Maintaining calendar of meetings and appointments. Prepares letters, memorandums, education requests, key requests, space requests, etc. Initiates meeting agenda items based on Action Tracking Log. Accomplishing departmental tasks through data mining, reporting and analysis. Collecting, compilation and/or tracking of data and statistical information for workload requirements for quarterly reports to prepare daily, weekly, monthly reports. Participates, documents and tracks RPIW initiatives for service. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
