Administrative Assistant 1, SG-11 (Communication) Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
You will be required to submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.
Please note that references will be contacted at the time of on-campus interviews.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
Vacancy Announcement
Position Information
Campus Title Administrative Assistant 1, SG-11 (Communication)
Department Communication
Position Summary
HIGHLIGHTS
The Department of Communication seeks a candidate for the position of Administrative Assistant. To be qualified, you will need the relational, organizational, and technical skills to support the academic, scholarly, and creative work of the faculty, staff, and students. These skills include competence in Microsoft Office (Word, Excel, PowerPoint), ability to learn relevant software (e.g., Teams, WordPress, Brightspace), ability to multitask, and willingness to help the faculty, staff, and approximately 175 majors and minors in the department.
Responsibilities include, but are not limited to:
serving as receptionist
taking minutes at department meetings
filing paperwork for faculty, staff, and students
utilizing technology to help fulfill student and faculty needs
assisting with the maintenance of department budgets
supporting the implementation and operation of the new Media Suite
facilitating department events
helping with the addition of new majors
supporting day-to-day operations of the department
In addition to these responsibilities, you'll have the exciting opportunity to support our upcoming move to Sturges Hall and the implementation of the new Media Suite and WGSU radio station facilities.
Required Qualifications
MINIMUM QUALIFICATIONS
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses or have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-08 or above) and successfully completed the four cor administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.
NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
In addition to meeting one of the requirements listed above, applicants must be eligible to work in the United States without a visa sponsorship.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
Preferred Qualifications
PREFERRED QUALIFICATIONS
Excellent communication, organization, and interpersonal skills
Exceptional attention to detail, accuracy, and deadlines
Demonstrated ability to prioritize and manage numerous unanticipated requests
Familiarity with using the college software systems, such as Argos, Banner, EAB Navigate, KnightSource, SharePoint, and the SUNY portal
Familiarity with college travel regulations and the college procurement card
Experience taking minutes at department meetings and summarizing the results
Experience supervising student workers
Posting Details
Posting Details
Posting Number C553
Number of Vacancies 1
Line # to be filled 00199
Full or Part-time Full-Time
Appointment Type Permanent
Job Posting Date 09/09/2026
Job Posting Closed Date 09/24/2026
Salary Dependent on level of hire, starting at $42,209*
Special Instructions to Applicant
You will be required to submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.
Please note that references will be contacted at the time of on-campus interviews.
*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
About SUNY Geneseo
Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:
Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.
Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.
Belonging: Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual.
Civic Engagement: Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities.
Sustainability: Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future.
Equal Employment Opportunity/Affirmative Action Employer
SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu (ode@geneseo.edu%3Code@geneseo.edu%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)
Background Investigation Statement
All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.
Clery Statement
Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.
Quick Link for Postings https://jobs.geneseo.edu/postings/5640
Job Duties/Responsibilities
Job Duties/Responsibilities
Job Duty/Responsibility
Function 1: Office Communications
Communicate with faculty, staff, students, college administration, and the public in person, via email, and by phone
Take, summarize, and distribute department minutes
Prepare and submit paperwork as needed
Monitor and update Department website and social media (with student assistance)
Maintain Department's academic and historical records
Percentage Of Time 40%
Job Duty/Responsibility
Function 2: Faculty & Staff Support
Support faculty writing needs (e.g., academic papers, workshop materials, publications, letters, grant applications)
Assist with faculty research projects
Work with Facilities to support the department move from Blake to Sturges
Support long-term projects of the Department (e.g., faculty/staff searches, Program Review, curriculum revisions, technology purchases)
Process and submit travel requisitions and vouchers
Percentage Of Time 25%
Job Duty/Responsibility
Function 3: Media Suite
Support the regular operations of WGSU , the campus radio station
Assist with move of WGSU from Blake to Sturges
Provide administrative and operations support to the Media Suite Director
Percentage Of Time 15%
Job Duty/Responsibility
Function 4: Budget & Supply Maintenance
Assist with department budgets and ordering supplies
Reconcile Foundation and State procurement cards
Percentage Of Time 10%
Job Duty/Responsibility
Function 5: Meeting/Event Coordination
Schedule meetings, reserve rooms, etc.
Provide department event support
Percentage Of Time 5%
Job Duty/Responsibility
Function 6: Student Assistance
Help students with transfers, course overrides, and filling out forms
Assist with student research projects as needed
Percentage Of Time 5%
Supplemental Questions
Required fields are indicated with an asterisk (*).
-
Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.
Reassignment Requirement
Administrative Assistant Trainee 1 Transfer Eligibility Requirement
Administrative Assistant Trainee 2 Transfer Eligibility Requirement
Administrative Assistant 1 Transfer Eligibility Requirement
Reinstatement Requirement
Civil Service Canvass Letter
NY HELPS
I do not meet any of the above requirement qualifications.
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Canvass Letter
