Administrative Assistant 1, SG-11 - English & Creative Writing Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.

PLEASE NOTE: References will be contacted at the time of on-campus interviews.

If you received a canvass letter, you must respond to the canvass in ELMS, OR scan and upload your canvass letter, OR return your canvass letter by mail.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Vacancy Announcement

Position Information

Campus Title Administrative Assistant 1, SG-11 - English & Creative Writing

Department English & Creative Writing

Position Summary

HIGHLIGHTS

SUNY Geneseo is searching for an administrative support team member to provide administrative support to the English department.

In this role, you will work with integrity and decorum while completing your responsibilities, which include

serving as receptionist

working with faculty and students regarding schedules

assisting with adding new majors/minors and assigning majors to department advisers

managing day-to-day operations of the department

taking minutes at department meetings

coordinating department events

handling all travel paperwork for faculty and students

maintaining State and Foundation budgets

reconciling department credit card

ordering supplies

hiring and supervising work study students and tutors at the Writing Learning Center ( WLC )

Required Qualifications

MINIMUM QUALIFICATIONS

You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS : Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Preferred Qualifications

PREFERRED QUALIFICATIONS

To be successful in this position, the incumbent must have:

Excellent communication, organization, and customer service skills.

Exceptional attention to detail, accuracy, and deadlines.

Demonstrated ability to prioritize and manage numerous unanticipated requests.

Familiarity with using the college software systems, such as Argos, Banner, EAB Navigate, KnightSource, KnightWeb, Wiki, as well as the SUNY portal.

Familiarity with college travel regulations and the college procurement card.

Experience taking minutes at department meetings and summarizing the results.

Experience supervising student workers.

Posting Details

Posting Number C501

Number of Vacancies 1

Line # to be filled 00245

Full or Part-time Full-Time

Appointment Type Permanent

Job Posting Date 07/25/2025

Job Posting Closed Date 08/10/2025

Salary Dependent on hire eligibility*

Special Instructions to Applicant

Please submit a cover letter, resume, and contact information for three professional references including at least two past/current supervisors.

PLEASE NOTE : References will be contacted at the time of on-campus interviews.

If you received a canvass letter, you must respond to the canvass in ELMS , OR scan and upload your canvass letter, OR return your canvass letter by mail.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email ode@geneseo.edu (ode@geneseo.edu%3Code@geneseo.edu%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (https://www.youtube.com/watch?v=0E28zJDeYTU)

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at http://www.geneseo.edu/hr/employment.

Clery Statement

Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.

Quick Link for Postings https://jobs.geneseo.edu/postings/5312

Job Duties/Responsibilities

Job Duty/Responsibility

Function 1: Office Communications

Communicate with faculty, students, college administration, and the public in person, via email, and by phone.

Solve a wide variety of problems on a daily basis.

Take, summarize, and distribute department minutes.

Assist Geneseo's Graduate Programs (History, School of Ed ( SOE ), and School of Business ( SOB )) by reserving rooms, publicizing events, and miscellaneous paperwork.

Percentage Of Time 55%

Job Duty/Responsibility

Function 2: Budget & Supply Maintenance

Maintain department budgets and supplies.

Reconcile Foundation and department procurement cards.

Percentage Of Time 15%

Job Duty/Responsibility

Function 3: Student Worker Supervision

Work with student assistants and work-study time sheets.

Assign tasks and coordinate schedules.

Percentage Of Time 10%

Job Duty/Responsibility

Function 4: Travel Documentation

Process and submit travel requisitions and vouchers.

Percentage Of Time 10%

Job Duty/Responsibility

Function 5: Calendar Maintenance & Meeting/Event Coordination

Manage Chair's calendar, schedule meetings, reserve rooms, etc.

Coordinate department events.

Percentage Of Time 5%

Job Duty/Responsibility

Function 6: Student Assistance

Assign advisers to new majors.

Help students with transfers, course overrides, and filling out forms.

Percentage Of Time 5%

Supplemental Questions

Required fields are indicated with an asterisk (*).

Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under 'Minimum Qualifications'.

Reassignment Requirement

Administrative Assistant Trainee 1 Transfer Eligibility Requirement

Administrative Assistant Trainee 2 Transfer Eligibility Requirement

Administrative Assistant 1 Transfer Eligibility Requirement

Reinstatement Requirement

Civil Service Canvass Letter

NY HELPS

I do not meet any of the above requirement qualifications.
Do you have administrative support experience in higher education?

Yes

No
Do you have experience supporting multiple leaders?

Yes

No
Are you proficient in Banner or any other student information system software?

Yes

No
Do you have experience with purchasing, reconciliation, and bookkeeping?

Yes

No
Do you have experience as a supervisor?

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Canvass Letter

SUNY Geneseo

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Administrative Assistant 1, SG-11 - English & Creative Writing