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Office & Admin Specialist Int. Intermittent

State of Minnesota • Faribault, MN • 3d ago

Working Title: Administrative Assistant- Intermittent

Job Class: Office and Administrative Specialist, Intermediate

Agency: Mn State Academies

Job ID : 96830

Location : Faribault

Telework Eligible : No

Full/Part Time : Intermittent

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 09/04/2026

Closing Date : 12/16/2026

Hiring Agency/Seniority Unit : Mn State Academies / Mn State Acads-Insuff Wk Tm

Division/Unit : Minnesota State Academies / MSA Human Resources

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $21.12 - $28.01 / hourly

Classified Status : Classified

Bargaining Unit/Union : 218 - Insufficient Work Time/Unrep

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Applications received in response to this announcement will be used to fill Intermittent Office and Administration Specialist-Intermediate (OAS Int.) vacancies at the MN State Academy for the Deaf (MSAD) and/or the MN State Academy for the Blind (MSAB) for the 2026-2027 school year.

The work schedule follows the school calendar and may include 3 weeks in July for the summer school program.

Applicants submitting resumes to this announcement will be in a pool of candidates considered throughout the school year.

You will be called in on an as needed basis to fill behind current MSA employees.

Must be available to work 6-to-8-hours per shift when called upon

This position is not eligible for benefits.

The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the education department.

Job duties include:

Provide assistance and direction in a variety of office tasks to ensure efficiency, communication, and productivity in the department.

Responsible for student and staff attendance on the MSAB and/or MSAD campus - receives calls in the morning and ensures sub-coverage; communication with transportation companies and Faribault Public Schools, communication between related services and interpreters as needed.

Responsible for daily attendance of all absences, informs substitute teacher or paraprofessional regarding changes, and transmits lesson plans and instructional materials.

Must have strong organizational skills to maintain calendars, schedules, and office records.

Minimum Qualifications

Experience in office administration, including handling phone calls, emails, and communication with various stakeholders as well as strong communication skills to interact with students, families, interagency partners, and staff.

Experience in customer service duties and practices

Skills in using specialized computer systems sufficient to accurately and effectively update data (examples are Microsoft Office, Word, Google and Excel).

Preferred Qualifications

Experience working with Deaf, Hard-of-Hearing, Blind/Visually Impaired and/or and Deaf/Blind individuals in an educational setting.

Fluency in American Sign Language (if working on the MSAD campus)

Experience preparing and distributing mass communication announcements (e.g., daily announcements).

Physical Requirements

Ability to lift up to 50 pounds (with assistance) and to be able to sit, stand and walk throughout a workday.

Additional Requirements

Employment is contingent upon a successful criminal background check within the past 12 months

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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