Working Title: Human Resources Administrative Specialist
Job Class: Office and Administrative Specialist, Senior
Agency: Public Safety Dept
Job ID : 96827
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing kara.kreutzer@state.mn.us by 11:59 PM 09/11/2026.
Date Posted : 09/04/2026
Closing Date : 09/14/2026
Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME
Division/Unit : Human Resources / Human Resources Transactions
Work Shift/Work Hours : Day Shift / 7:30 am - 4:00 pm
Days of Work : Monday - Friday
Travel Required : Occasional travel required for meetings, conferences etc.
Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Office of Human Resources
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
THIS POSITION IS ELIGIBLE TO TELEWORK UP TO ONE (1) DAY A WEEK, DEPENDING UPON THE NEEDS OF THE OFFICE.
To provide human resources administrative services in the areas of employee transactions, front desk operations, electronic filing systems, data requests, purchasing and procurement, employee service awards, backgrounding, and assisting department operations.
This position will have access to bargaining materials as defined in M.S. 13.37, Subd.1c and will assist in the research of employee transactions, benefits, and other related employee programs, insurance, and benefits.
Data Practices: This position will have access to data that is not public. Not public data must only be accessed as needed to perform job requirements. Not public data must be secured so it cannot be accessed by anyone without a job-required reason. Suspected data breaches must be immediately reported to a supervisor.
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.
Minimum Qualifications
Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers (staff, visitors and the general public), in person, over the phone and via email. Communication skills sufficient to respond to inquiries on a wide variety of Human Resources related questions with the ability to direct calls to appropriate staff members.
Ability to read source documents and enter data in HRIS databases or tracking systems; accurately input, verify, and edit electronic data
Word processing skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
Communication and interpersonal skills sufficient to communicate effectively with a variety of customers, including new hires, employees, leadership and external stakeholders. Ability to exhibit professionalism, courtesy and tact.
Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers.
Ability to work with labor contract/plans and data practices rules, regulations and procedures.
Preferred Qualifications
Experience in office organization and coordination (including establishing and maintaining systems and processes).
Experience with data privacy rules, policies and procedures in order to comply with Public Safety, Human Resources rules and regulations, as well as federal and state laws regarding confidentiality of data.
Experience using SEMA4.
Working knowledge and experience with various collective bargaining agreements or plans, rules, and laws (i.e., Affirmative Action and Data Practices); policies and procedures that affect Human Resources.
Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.
Physical Requirements
Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.
Additional Requirements
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes successful completion of the following background components:
Criminal history
Reference check
SEMA4 records, personnel file and employment records (current and former State employees only)
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
