Summary This position is in the Learning Organization located at the Marion VA Health Care System. The incumbent is supervised by the Chief of Education/Designated Learning Officer, serving as the Domain/Leaming Manager for the Department of Veterans' Affairs' Talent Management System. Responsibilities Major Duties Manages the facility-level TMS Domain, providing guidance, support, and troubleshooting for staffand administrators. Coordinates mandatory training assignments, monitors completion, and ensures compliance with V1SN and VACO requirements Provides technical assistance, manages user accounts, and supports onboarding/offboarding processes. Generates reports and analyzes training data for compliance and improvement. Designs, develops, and implements training programs and courses. Collaborates with domain managers and VISN leaders to ensure alignment with organizational goals. Evaluates training effectiveness and recommends improvements. Plans and coordinates educational programs for clinical and non-clinical staff Supports the Facility Education Chiefin developing supervisory training curricula. Manages onboarding programs, including New Employee Orientation (NEO). Serve as primary contact and advocate for all TMS-related issues and Deliver briefings on TMS for managers, supervisors, and leaders. Provide advice, guidance, and training to service-level TMS coordinators and Monitor external events entered in TMS. Monitor compliance with VHA Directives, Joint Commission, DIG, RCA-based training mandates and Pull user, profile maintenance, and user management reports for leadership. Prepare reports for medical centersuspense and compliance tracking and Track National, VISN, and local mandatory training requirements. Troubleshoot local user issues and escalate/coordinate with national LMS administrators and Perform daily data downloads from local and national data sites. Address national TMS alerts impacting Marion VAMC accounts and Collaborate with national office to maintain overall system functionality. Create and monitor Assignment Profiles to ensure correct mandatory training assignments. Guide contractors, HPTs, WOCs, CDCE volunteers through pre-employment training access. Maintain and update locally developed courses when standards or directives change. Initiate and coordinate course revisions based on gaps, audit findings, or updated mandates. Design, revise, or adapt instructional materials, guides, and computer-based training modules. Coordinate and deliver new employee orientation components related to TMS. Guide administrators on using Profile Maintenance to add pre-accession new employees and deactivate users transferring from other federal sites Coordinate with national-level TMS offices to align course content and system standards. Train supervisors/AOs on managing users under the "My Employee" function. Integrate quality improvement findings into updated curricula. Performs other duties as assigned. Work Schedule: M-F 8:00am-4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Training Specialist/PD105510 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS-09 grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Education Undergraduate and Graduate Education: Major study -- education or a subject area related to the position to be filled. OR Specialized Experience: Experience that demonstrated a practical knowledge of the subject area of the position and of the methods and techniques of instruction. Examples of qualifying specialized experience include: Teaching or instructing in an adult education program, secondary school, college, military installation, or industrial establishment in the appropriate field(s). Supervising or administering a training program. Development or review of training/course materials, aids, devices, etc., and evaluation of training results. Work in the occupation or subject-matter field of the position to be filled that required training or instructing others on a regular basis. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending, and lifting/carrying of light objects such as files, books, and papers. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
