Administrative Assistant - Fuel Yard Birmingham, Alabama

National Salvage & Service Corporation • Birmingham, AL • 4h ago

Department: Fuel Production (Grinding Yards)

Location: Birmingham, AL

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Administrative Assistant Birmingham, Alabama

National Salvage & Service Corporation is an industry leading railroad contractor working in locations throughout the USA. National handles millions of railroad ties every year and is seeking an Administrative Assistant for the busy Tie Grinding Facility in Birmingham, AL. As an Administrative Assistant, you will be responsible for all office duties including record keeping, office organization, and building close, lasting relationships with customers, employees, and contractors. Previous experience in an administrative position and bookkeeping is required. It would be helpful to have previous experience in the contractor and construction industry. Excellent written and verbal communication are a must as well as proficiency in Excel and Word.

*On site work

*No remote work

*No moving expense

DUTIES, TASKS, AND RESPONSIBILITIES

Collect and review employee payroll data for processing

Track incoming and outgoing inventory with extreme accuracy

Consistently checking emails and maintaining regular communication with corporate headquarters

Create, manage, and disburse reports

Handle a range of administrative functions including phone calls, faxes, emails, document filing, and data entry

POSITION-SPECIFIC COMPETENCIES

Maintain a professional work environment

Extremely organized

Ability to multitask and prioritize

Bring accountability to work

Attention to detail

Excellent written and verbal communication as well as proficiency using computers and office equipment

Collaboration with others to complete tasks

Maintain confidentiality while handling files and records

Strong sense of urgency and initiative to get things done correctly

Express a warm and helpful approach

Take time to get to know our employees

Willing to perform repetitive tasks while having personal interaction

Make decisions in line with established guidelines and procedures

MINIMUM QUALIFICATIONS

Effective written and verbal communication

Three to five years- administrative experience

Proficient with computers and office equipment including Microsoft Word and Excel as well as copy/fax machines

NATIONAL SALVAGE-S CORE COMPETENCIES

Delivers exemplary customer service internally and externally

Driven for personal and company success

Acts with integrity. Demonstrates responsible, ethical, and honest behavior

Fosters a collaborative environment

Demonstrates commitment to continuous improvement

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