Full Time
Professional
San Juan, PR, US
TITLE: PACNA FINANCE ANALYST
AREA: DEPARTMENT OF FINANCE- ADMINISTRATION
REPORTS TO: FINANCE DIRECTOR
STATUS : o Full time
CLASIFICATION (FLSA): o Exempt
GENERAL DESCRIPTION:
Provide financial, administrative, and operational support to the PACNA Program by ensuring the proper management of procurement, inventory, documentation, and processes related to the acquisition and control of food supplies for Head Start centers and BGCPR Clubs included in the proposal. This position ensures the efficient use of resources, compliance with organizational and regulatory requirements, and the timely preparation of financial analyses to support strategic and operational decision-making.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Record food purchases and inventory entries into the corresponding systems.
Process and follow up on invoice payments related exclusively to the PACNA Program.
Maintain ongoing communication with vendors and ensure compliance with organizational and regulatory processes.
Prepare and analyze financial reports related to budget, inventory, and food costs.
Monitor the utilization of funds and compliance with the assigned budget.
Maintain updated inventory records and food costs for centers and clubs.
Prepare documentation required for bidding processes, audits, and regulatory compliance.
Collect, organize, and maintain documentation related to PACNA proposals and operational compliance.
Participate in meetings, trainings, and interdepartmental collaboration sessions.
Develop data management and analysis strategies to support financial and operational planning.
This position requires recurrent site visits to centers, clubs, vendors, and operational locations as needed to support program operations, monitor compliance, review inventory processes, and ensure effective coordination with internal and external stakeholders.
Maintain effective communication with program coordinators and related departments.
Prepare financial analyses related to fund utilization, inventory movements, and cost trends.
Support additional administrative and operational tasks as assigned by management.
Maintain strict confidentiality regarding organizational, financial, and operational information.
Analyze procedures and provide recommendations for process improvements.
Comply with organizational policies, safety protocols, and internal procedures.
Fulfill mandatory reporter responsibilities in accordance with institutional child abuse and neglect policies.
Demonstrate commitment to the organization's mission, vision, and core values in the performance of duties.
Coordinate and provide external auditors with all required documentation and information during audit processes.
Perform additional duties required by the Finance Director, Program Executive Director, President, and BGCPR Board of Directors.
Perform other duties as assigned by supervisors that are reasonably within the scope of the responsibilities listed above.
Ensure the complete and accurate implementation of all required systems for recordkeeping and reporting.
Participate in the annual program self-assessment process.
Perform any other duties as assigned.
REQUIRED EXPERIENCE, EDUCATION, SKILLS, AND KNOWLEDGE:
Education: Bachelor's Degree in Business Administration, Finance, Accounting, or related fields.
Experience: 2 to 3 years of experience in Procurement, Finance, Inventory management, Budget management & Administrative processes.
Additional Requirements:
Knowledge of procurement processes and vendor management.
Knowledge of PACNA guidelines and requirements or food program regulations.
Proficiency in Microsoft Office and data management systems.
Strong analytical, organizational, and attention-to-detail skills.
Valid driver's license and reliable transportation.
Ability to handle confidential information.
Availability for meetings and operational site visits as needed.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
Ability to sit for extended periods of time while performing administrative and computer-based tasks.
Ability to stand, walk, bend, and reach as needed during daily operations and site visits.
Ability to use hands and fingers for typing, data entry, and operating office equipment.
Ability to communicate effectively both verbally and in writing.
Ability to frequently work on a computer and perform tasks requiring visual concentration and attention to detail.
Ability to occasionally lift, carry, push, or move items up to 25 pounds.
Ability to travel and conduct recurrent visits to centers, clubs, vendors, and operational locations as required.
Ability to work in an office environment with moderate noise levels and occasional field-related activities.
Economics and Accounting - Knowledge of economic and accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.
Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information.
Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others and maintaining them over time.
ORGANIZATIONAL COMPETENCIES:
LEADERSHIP: Ability of each individual to contribute to the organization's strategic alignment by acting in an agile, people-centered, and strategic manner. It involves fostering a resilient and participative culture, making evidence-based decisions, and proactively adapting to changes in the environment, regardless of the role held.
DETERMINATION: Ability to act with broad vision, creativity, and courage, grounding actions in reliable data and rigorous analysis. It promotes a culture of responsible autonomy, informed decision-making, and continuous improvement, where each individual assumes their role with commitment, protects the organizational purpose, and seeks innovative solutions that transform reality.
COLLABORATION: Ability to build and maintain trusting relationships within and outside the organization by aligning efforts, generating synergies, and strengthening a shared vision. It involves teamwork, effective communication, and strategic cooperation to maximize collective impact.
FINANCIAL RESPONSIBILITY: Ability to manage financial and non-financial resources ethically, efficiently, and strategically within the workplace. Each individual contributes to collective wellbeing and organizational sustainability by ensuring that decisions and actions are aligned with the mission of service, maximizing impact while avoiding unnecessary use of resources.
ORGANIZATIONAL VALUES:
CREATIVITY: We promote an environment where new ideas flourish, encouraging imagination, curiosity, and the ability to create solutions that transform lives and communities.
JOY: We live each day with enthusiasm and optimism, recognizing joy as a force that inspires, motivates, and builds genuine connections among people.
INTEGRITY: We act with transparency, ethics, and consistency at all times. Our commitment is to do what is right, even when no one is watching, serving as an example for future generations.
INNOVATION: We continuously adapt and evolve, seeking innovative and effective ways to positively impact the lives of our participants, families, and communities.
PASSION FOR SERVICE: Our vocation is transformation. We serve with dedication, empathy, and deep commitment to the children, youth, and families of Puerto Rico because we believe in their potential.
WELLBEING: We promote balance between mind, body, and emotions as the foundation for full development. We foster healthy and safe environments that encourage self-care, mental health, and collective wellbeing.
DISCLAIMER: Due to the nature of the position and potential changes in the requirements established by the Office of Head Start, the information presented describes the general nature and level of work expected of employees within this classification. It is not intended to contain, nor should it be interpreted as, an exhaustive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this position.
Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
