GENERAL DESCRIPTION: Provide analysis of real fund accounts keeping account balances up to date. Make reports, reconciliations, and review changes in deposits and payments to suppliers. Monitor the results of the organization and the flow of funds, always considering the mission and the values of BGCPR

TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

Responsible for generating, reviewing and presenting the financial reports to the Finance Director as defined in the procedures, by the 5th of each month, the reports are discussed with the Finance and Executive Director, and participate in presenting results to the different committees with reports as predefined.

Verify bank accounts daily, reviewing changes in deposits and payments to suppliers.

Monitor the implementation of necessary changes as presented by the findings of the internal and/or external audit when they arise. Responsible for updating the general ledger adjustments in MIP Software as indicated and/or communicated.

Ensure close communication on the MIP platform and/or any other system used to process accounting data and report to management.

Assure to register transactions following the Generally Accepted Accounting Principles (GAAP ).

Monitor budget GL accounts to determine the payments that will be made weekly, ensuring that the cash flow is adequate for the organization and inform the Finance Director of any risk that must be escalated to the Program Executive Director and make recommendations.

Monitor approval transactions on Workflow platform to follow budget line items exceptions.

Analyze procedures and make recommendations for improvement.

Make journal entries necessary to maintain an analysis of actual accounts (cash, accounts receivable, prepaid expenses, property plant and equipment, accumulated depreciation, accounts payable, accrued expenses, taxes payable, long-term debt, deferred income, etc.). Maintains up-to-date account analysis of the Trial Balance and the General Ledger.

Perform monthly bank reconciliations of the checkbooks with bank accounts.

Upload and approve bank EFT's batches for weekly payments.

Tabulate and organize reporting data for monthly closing reports.

Prepare and register transactions for monthly accounting closing cycle.

Participate in fiscal training and technical assistance.

Order and provide external auditors with the information required during their intervention.

Other tasks for purposes that are required by the Finance Director, Program Executive Director, President and BGCPR Board of Directors.

Perform other duties as may be assigned by supervisors that are reasonably within the scope of the duties listed above.

Ensure complete and accurate implementation of all required systems for recordkeeping and reporting.

Participate in annual program self-assessment.

Perform any other duties as assigned.

EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

Bachelor's degree in accounting, finance or a related field.

At least (3) years of experience in related field (Preferable).

Knowledge of Full Accounting Cycle.

Knowledge of accounts payable procedures.

Knowledge in procurement procedures.

Knowledge of Federal Funds Management (Preferable).

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

Ability to remain seated for extended periods, with occasional bending, reaching, and stretching as needed.

Ability to stand, walk, and stoop periodically throughout the workday.

Ability to perform repetitive hand, wrist, and finger movements, including typing and writing for prolonged periods.

Ability to lift, carry, or move light objects and materials as required (typically up to 20-25 lbs).

Work environment is primarily office-based, with moderate exposure to interruptions, controlled noise levels, and multiple simultaneous tasks.

Position requires availability for site visits, in-person meetings, and occasional travel between Head Start & Early Head Start centers as operational needs dictate.

Economics and Accounting - Knowledge of economic and accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information.

Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others and maintaining them over time.

ORGANIZATIONAL COMPETENCIES:

Goal Oriented: Ability to execute actions, use resources efficiently, and make timely decisions according to the quality standards expected by the organization to obtain the expected results.

Service Oriented: Ability to identify and understand the needs and expectations of people in relation to the organization, and serve them with the required quality.

Teamwork: Ability to build cooperative relationships based on trust with the people whom will interact with at work. Promoting the achievement of the organization's objectives.

Effective Communication: Ability to listen and express in a clear, concrete and timely way through writing, verbal and non-verbal communication.

Organizational Commitment: Ability and willingness to align one's behavior with the needs, priorities, values and objectives of the organization, and act based on organizational policies and procedures.

Willingness to Change: Ability to propose changes and adapt work actions to the new realities presented by the organization and its @context.

Professional Development: Ability to be an example, by practicing self-development, actively participating in learning forums and promoting the best human resources practices.

Safety: Ability to quickly manage and alert a work-related safety and/or emergency.

ORGANIZATIONAL VALUES:

Extraordinary: Uses his talent and experience to clarify structure, roles and relationships and transform obstacles into opportunities.

Missionary: Maintains self-control in situations of stress and conflict, seeks support when necessary and is committed to letting others know when their behaviors affect them.

Collaborator: Demonstrates availability, cordiality and participates in face-to-face communication with colleagues and clients, uses email to inform.

PARTICIPATIVE : Complies with established agreements and increases conversations, negotiating priorities and / or asking questions to validate information.

CREATIVE : Promotes a sense of innovation for the development of new ideas, trends and processes to carry out their work.

UTOPIAN : Focused on professional development and change management, ensuring to include all those who are impacted by the change.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Boys and Girls Clubs of Puerto Rico

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