IRB Administrative Assistant

Touro University • Valhalla, NY • 6h ago

Overview

The IRB Administrative Assistant will assist the Director of Human Subjects Administration (HSA) in the management of the Institution's electronic system for the protection of human subjects in research including the review of confidential human subject research protocols and consent forms. They will be directly responsible for maintaining a key confidential institutional system of records, subject to external audit by the federal government and regulatory entities. They will carry out accurately and under pressure of deadlines, a wide range of administrative tasks in support of the research administration responsibilities of the office.

Responsibilities

Human Subject Administration:

Assist investigators and administrators with submission requirements for Institutional Review Board (IRB) submissions.

Conduct preliminary review of Electronic-IRB (e-IRB) applications and submissions before HSA Director Review.

Prepare e-IRB agenda for monthly meetings of the Oncology and General Medical and Behavioral IRB panels.

Create Agenda Discussion Orders for bi-monthly meetings.

Create Financial Conflict of Interests (FCOI) list to present to board members and note recusals for compliance.

Arrange boardroom including reservations and refreshments for in-person meetings (if applicable).

Host Zoom meetings as administrator for virtual teleconferences of bi-monthly meetings.

Prepare and distribute all IRB notices including stamping consent forms after each meeting.

Track pending items (Hospital approval, Contract, CITI/COI compliance) for all studies until finalized.

Release "Permission to Start" when applications are complete.

Assist in amending IRB policies and document templates (Research Protocols, Informed Consent Forms, etc.).

Accounting:

Review executed contracts to generate IRB invoices using e-IRB Billing system.

Follow up with Sponsors on overdue fees.

Record received checks or wire transfers from sponsors and send memo to Restricted Funds to deposit into IRB account.

Work with Restricted Funds to track and locate missing funds.

Office:

Answer phone calls and take appropriate action.

Independent problem-solving so office operates smoothly.

Manage the IRB e-mail inbox and respond to inquiries in a timely manner.

Manage and update the NYMC Office of Research Administration website.

Training:

Participate in training to learn new procedures and function of new administrative software when requested.

Provide annual campus wide training on navigating e-IRB platform.

Qualifications

College degree desirable.

High ethical standards, administrative ability, excellent English, writing, communication and organizational skills, knowledge of general office administration.

Computer literacy including experience with Word.

Familiarity with database entry and Excel.

Sitting and ability to lift 5 pounds.

Minimum Salary

USD $24.18/Hr.

Maximum Salary

USD $30.22/Hr.

New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children

Legal plan

Employee Assistance Program

Early-Release Fridays (October - March)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave

Annual Holiday Schedule

*Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC's voluntary benefits, but they participate in separate Health and Welfare benefit programs.

New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Software Powered by ICIMS (https://icims.help/candidate-faq)

Job Locations US-NY-Valhalla

Requisition ID 2026-13575

Position Type Full-Time

Schedule Shift 1

Hours Per Week 35

Travel 10%

Category Administrative/Office Support

FLSA Status Non-Exempt

Similar Jobs

Sales Manager (Part Time)

Carter's/OshKosh • White Plains, NY • 34min ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's Careers. As a Part Time Sales Manager, you will be the f...

34min ago

Go to Apply

Human Resources Operations Manager

Saint-Gobain • Buchanan, NY • 4h ago

Management & Administrative

The HR Operations Manager for our Buchanon, NY manufacturing site is a strategic and operational HR leader, partnering with plant leadership to build organizational capability, strengthen culture, and drive results. This...

4h ago

Go to Apply

Administrative Support Assistant

Northwell Health • Mount Kisco, NY • 6h ago

Management & Administrative

Req Number 195700 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

6h ago

Go to Apply

Data Engineer - Manager - Consulting - Location OPEN

EY • Secaucus, NJ • 11h ago

Management & Administrative

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

11h ago

Go to Apply

Data Engineer - Manager - Consulting - Location OPEN

EY • Stamford, CT • 12h ago

Management & Administrative

12h ago

Go to Apply

Account Manager

White Cap • North Bergen, NJ • 1d ago

Management & Administrative

A position at White Cap isn't your ordinary job. You'll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trus...

1d ago

Go to Apply

Account Manager

White Cap • Ardsley, NY • 1d ago

Management & Administrative

1d ago

Go to Apply

Customer Service Associate

Walgreens • New City, NY • 1d ago

Management & Administrative

Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Customer Experience Enga...

1d ago

Go to Apply

Customer Service Associate

Walgreens • Yonkers, NY • 1d ago

Management & Administrative

1d ago

Go to Apply

Sales Manager (Part Time)

Carter's/OshKosh • Stamford, CT • 1d ago

Management & Administrative

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)