Administrative Assistant

Robert Half • New Haven, CT • 3h ago

Description

Job Description:

Our client is seeking an organized, proactive Executive & Administrative Coordinator to provide high-level support to the CEO and CDO. This role is ideal for someone who thrives in a mostly remote, independent work environment while also collaborating effectively with leadership and cross-functional teams.

Key Responsibilities:

Provide administrative and executive support to the CEO and CDO

Manage board and executive operations, including scheduling, correspondence, and document management

Support funder engagement administration and maintain accurate tracking in Salesforce

Coordinate and manage executive calendars, priorities, and follow-up items

Assist with preparation and organization of board materials and leadership documents

Handle a variety of administrative tasks with strong attention to detail and confidentiality

Work independently in a remote, asynchronous environment while staying responsive and organized

Required Qualifications:

Prior experience in an Administrative Assistant role

Experience providing executive-level support

Proven ability to work independently with minimal oversight

Proficiency with Salesforce is required

Preferred Qualifications:

Development or funder engagement support experience

Experience supporting board operations or senior leadership teams

Ideal Candidate Profile:

Team player with a collaborative mindset

Positive, can-do attitude

Highly organized, dependable, and resourceful

Comfortable managing multiple priorities in a remote setting

Work Environment:

Mostly remote and asynchronous

Candidates must be based anywhere on the East Coast

Requirements - At least 2 years of experience in an administrative, office support, or receptionist role.

Demonstrated ability to manage inbound calls, routine correspondence, and general office coordination.

Strong data entry skills with close attention to accuracy, organization, and detail.

Experience handling sensitive or confidential information with sound judgment and professionalism.

Proficiency in document management and standard administrative systems or office software.

Familiarity with Salesforce administration or maintaining records in a CRM platform.

Clear written and verbal communication skills with the ability to interact effectively with diverse stakeholders. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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