Events Coordinator

Robert Half • Reno, NV • 2h ago

Description

We are looking for an Events Coordinator to support the planning and execution of a high volume of meetings and special events across Reno, Nevada. This Long-term Contract position is ideal for someone who thrives in a client-facing environment, can keep multiple deadlines on track, and is comfortable overseeing event activity from initial planning through final billing. The role works closely with internal teams, vendors, and event clients to deliver well-organized experiences across several public event venues.

Responsibilities:

Lead on-site event operations as the acting point person, confirming spaces are prepared correctly and that audiovisual, catering, and service needs are delivered as planned.

Gather event specifications from clients, organize the information into clear internal documentation, and distribute updates to the broader events team.

Manage assigned events from kickoff through completion, including timelines, scheduling, client communication, and post-event invoicing.

Prepare pricing information and cost estimates for clients while helping track deadlines, approvals, and event-related deliverables.

Partner with clients, contractors, and internal departments to align logistics for meetings and events across multiple facilities.

Explain venue policies, contract terms, and planning requirements so clients understand expectations and remain informed throughout the process.

Monitor pre-event obligations such as setup details, floor plan submissions, insurance documentation, and outstanding payments.

Check in with clients during event days to address questions, resolve issues quickly, and maintain a high level of service.

Participate in regular planning meetings to review upcoming events, staffing needs, and operational priorities.

Support event staffing coordination by assigning or communicating tasks needed for successful execution during each program.

Requirements

Experience coordinating events, meetings, or venue-based programs in a fast-paced environment.

Strong ability to manage schedules, juggle deadlines, and keep multiple event details organized at once.

Background working with clients directly and providing responsive, detail-oriented customer service.

Familiarity with corporate, live, sponsored, or large-scale events involving multiple stakeholders.

Comfortable overseeing day-of-event logistics, including room setup, audiovisual support, and food and beverage coordination.

Ability to communicate clearly with internal teams, vendors, and clients to keep projects moving forward.

Skilled in preparing estimates, tracking event changes, and handling administrative follow-through through final billing.

Able to work across multiple venues and adapt to changing event needs with sound judgment and a service-focused approach.

Must have some flexibility as some events can go until 10:00pm and some events will be on Saturday or Sunday

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Inside Sales Rep

United Rentals • Sparks, NV • 7h ago

Sales & Marketing

Great company. Great people. Great opportunities. If you'd like the chance to make your mark with the world's largest equipment rental provider, come build your future with United Rentals! As an Inside Sales Rep , you wi...

7h ago

Go to Apply

Lead Product Sales

Vail Resorts • Truckee, CA • 7h ago

Sales & Marketing

Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for th...

7h ago

Go to Apply

Sales Associate

the Vitamin Shoppe • Reno, NV • 1d ago

Sales & Marketing

Overview The Vitamin Shoppe is looking for a Part-Time Health Enthusiast®. If you're passionate about health and wellness-and interested in becoming incredibly knowledgeable about the latest and greatest supplements-you...

1d ago

Go to Apply

Marketing Assistant

Robert Half • Reno, NV • 1w ago

Sales & Marketing

Description We are looking for a motivated Marketing Assistant to support a range of communications and promotional activities for a growing organization in the Financial Services industry in Reno, Nevada. This contract-...

1w ago

Go to Apply

Account Executive

Vestis Services • Reno, NV • 1w ago

Sales & Marketing

Meet Vestis®: For the People Who Make It All Work At Vestis®, we provide uniforms, workplace supplies, and professional cleaning that help businesses simplify their workday and keep their teams safe, confident, and focus...

1w ago

Go to Apply

Field Sales Executive (Base + Commission)

City Wide Facility Solutions • Reno, NV • 2w ago

Sales & Marketing

Most days, our Sales Execs are out door knocking to find new accounts. City Wide offers janitorial and facility management services to local businesses and it would be your job to hunt for new clients and follow them thr...

2w ago

Go to Apply

Account Executive - ThousandEyes

Cisco • Reno, NV • 2w ago

Sales & Marketing

The application window is expected to close on: 08/15/2026 Job posting may be removed earlier if the position is filled or if a sufficient number of applications are received . Job posting may be removed earlier if the p...

2w ago

Go to Apply

In-House Marketing Coordinator

Travel + Leisure Co. • Reno, NV • 2w ago

Sales & Marketing

We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our ded...

2w ago

Go to Apply

Sales Representative

Travel + Leisure Co. • Reno, NV • 2w ago

Sales & Marketing

2w ago

Go to Apply

Senior Outside Sales Representative - Electrical

Graybar • Reno, NV • 2w ago

Sales & Marketing

Are you ready? As a Senior Outside Sales Representative, you will develop new prospects and maintain contacts with established customers for the purpose of selling Company products. You will customarily and regularly int...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)