Executive Assistant

Robert Half • Union City, CA • 3h ago

Description

Position Overview

We're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service.

Day-to-Day Responsibilities

Manage complex calendars, appointments, meetings, and travel arrangements.

Coordinate executive schedules and resolve scheduling conflicts proactively.

Prepare meeting agendas, materials, presentations, and supporting documentation.

Attend meetings as needed, capture notes, and track action items and follow-up activities.

Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.

Conduct research, gather information, and prepare reports for decision-making purposes.

Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.

Manage expense reports and reimbursement submissions.

Coordinate leadership meetings, offsites, client visits, and company events.

Maintain confidential records, contracts, and executive files.

Support budget tracking, vendor coordination, and invoice processing as needed.

Requirements

5+ years of Executive Assistant or senior administrative support experience.

Experience supporting C-level executives, founders, presidents, vice presidents, or senior leadership teams.

Exceptional written and verbal communication skills.

Strong organizational, project management, and time management abilities.

Demonstrated ability to manage multiple priorities and deadlines with minimal supervision.

High level of professionalism, discretion, and confidentiality.

Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.

Bachelor's degree or equivalent professional experience.

Experience managing board meetings, executive reporting, or special projects.

Familiarity with CRM, collaboration, and expense management systems.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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