Contract Administration and Events Administrative Assistant

DuPont • Wilmington, DE • 2h ago

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it's providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world's most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers (https://careers.dupont.com/us/en/whyjoinus)

DuPont is currently hiring a Contract Administrator/Events Administrative Assistant to join our DuPont Experimental Station site in Wilmington, DE.

The Contract Administration (CA) Coordinator is responsible for the administrative function of the contract administration organization. The CA coordinator also has responsibility for managing events and acts as the primary liaison between the Events Team, the customer, and contract partners.

What you'll do (key responsibilities):

Contract Administration Support

Understand and adhere to site policies and procedures.

Maintain awareness of contractor companies' roles, responsibilities, and scopes of work.

Support core Contract Administration processes, including:

Contractor badging and orientation compliance

Tracking contractor exposure hours

Time verification and gate log reviews

Post-job evaluation tracking

Creating purchase requisitions, purchase orders, and service entry sheets

Manage PO's in SAP to ensure available funds for invoicing

Managing invoice trackers for contract partners

Investigating and resolving invoicing issues, including Webcycles

Maintaining contractor distribution and contact lists

Drafting and distributing communications

Updating Contract Administration process documents

Assisting the CA Manager with reports, document management, and written communications

Ordering office supplies

Reconciling monthly expense reports

Event & Conferencing Planning:

Partner with the Events Leader to support on-site events for internal and external customers.

Manage the end-to-end planning process for events in common conference spaces.

Meet with event hosts to understand and confirm event requirements.

Lead walkdowns to review available spaces, configurations, capabilities, and A/V compatibility.

Coordinate with business leaders, Facility Consultants, maintenance staff, and the site team to meet event needs.

Work closely with contracted service partners on event logistics and resources - including providing guidance to customers on setup options, food sourcing, and available amenities.

Support event setup and breakdown; onsite presence required, including occasional after-hours coverage.

Communication & Technical Skills

Maintains professionalism and composure under pressure while handling rapidly changing demands.

Strong written and verbal communication skills; able to interface with all levels of leadership, site residents, tenants, and contracted partners.

Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Teams.

Ability to maintain tracking lists and manage multiple processes simultaneously.

Familiarity with basic A/V equipment and troubleshooting.

Demonstrates flexibility in a fast-paced environment with shifting priorities.

Strong problem-solving skills with the ability to develop clear, structured action plans to resolve issues.

Customer-Service mindset

Additional Responsibilities

Other duties may be assigned as needed.

Job Qualifications

High school diploma or GED equivalent.

Demonstrated events planning and execution experience required

Intermediate computer proficiency with the ability to learn new tools and systems quickly.

Strong attention to detail, organizational skills, and planning abilities.

Effective interpersonal and networking skills.

Ability to compile data, prepare spreadsheets, and create presentations and correspondence.

Demonstrated ability to work independently and collaboratively; self-directed with strong prioritization skills.

Ability to learn and apply corporate policies, practices, and procedures.

Ability to manage and resolve competing priorities while managing customer expectations

SAP experience required (requisitions, service entry sheets, purchase order review, etc.).

Join our Talent Community (http://careers.dupont.com/us/en/jointalentcommunity) to stay connected with us!

DuPont is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information (http://www.dupont.com/global-links/accessibility.html) .

DuPont offers a comprehensive pay and benefits package. To learn more visit the Compensation and Benefits page (http://careers.dupont.com/us/en/compensation-and-benefits) .

DuPont

Go to Apply

Share this job

Similar Jobs

Director, Supply Chain Management

Alloy Surfaces Company, Inc. • Aston, PA • 22min ago

Management & Administrative

The Director, Supply Chain Management of Alloy Surfaces Company (ASC) leads and manages the organization's supply chain strategy and operations with the intent of driving sustainable operational results and improving key...

22min ago

Go to Apply

Sr. Administrative Assistant

Incyte Corporation • Chadds Ford, PA • 2h ago

Management & Administrative

Overview A global biopharmaceutical company on a mission to Solve On, Incyte follows science to find solutions for patients with unmet medical needs. Through the discovery, development, and commercialization of proprieta...

2h ago

Go to Apply

2027 Management Development Program - Family Wealth- Wilmington, DE

M&T Bank • Wilmington, DE • 14h ago

Management & Administrative

Overview: Serves as a member of the Management Development Program (MDP) and participates in ten weeks of Core Training and one year of On-the-Job training (OJT). Core Training responsibilities include participation in c...

14h ago

Go to Apply

Customer Service Associate

Wawa, Inc. • Hockessin, DE • 21h ago

Management & Administrative

Store 842 - Hockessin, DE 19707 Part time JR121865 As a Customer Service Associate (CSA) you are the friendly face that puts the 'Wow' in Wawa by greeting and serving our customers. As a CSA, you are proud to be part of...

21h ago

Go to Apply

Customer Service Associate

Wawa, Inc. • New Castle, DE • 21h ago

Management & Administrative

Store 873 - New Castle, DE 19702 Part time JR121870 As a Customer Service Associate (CSA) you are the friendly face that puts the 'Wow' in Wawa by greeting and serving our customers. As a CSA, you are proud to be part of...

21h ago

Go to Apply

administrative assistant

Borough of Malvern • Malvern, PA • 1d ago

Management & Administrative

Malvern Borough is looking for an organized, friendly, and community-minded Administrative Assistant to join our team. This position is a great fit for someone who enjoys working with people while also keeping important...

1d ago

Go to Apply

General Office Assistant - 20260368V

Villanova University • Villanova, PA • 1d ago

Management & Administrative

Villanova University General Office Assistant Posting Details Do you have questions about the application process? If so, please refer to the Applicant FAQ's. Position Information Posting Number: 20260368V Position Title...

1d ago

Go to Apply

Service Desk Specialist

Certara USA, LLC • Wayne, PA • 1d ago

Management & Administrative

Overview Certara accelerates the potential of bringing medicines to market and to patients using biosimulation software, technology, and services to transform traditional drug discovery and development. Our clients inclu...

1d ago

Go to Apply

Customer Service Specialist

Sherwin-Williams • Media, PA • 1d ago

Management & Administrative

This position is essential to the success of our retail stores. Customer Service Specialists work closely with wholesale and retail customers to determine their needs, answer their questions about Sherwin-Williams produc...

1d ago

Go to Apply

Operations Manager - Floor

Walmart • Pedricktown, NJ • 2d ago

Management & Administrative

Position Summary... What you'll do... Communicate with or to individuals or groups verbally andor in writing eg customers suppliers associates Drive and implement the business plan for area of responsibility to achieve f...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)