Legal Specialist

Kimley-Horn • West Palm Beach, FL • 3d ago

Overview

Kimley-Horn is looking for a Legal Specialist to join the corporate Legal team.

We are looking for a driven, professional, organized legal specialist to support our Legal team. Your primary job duties will include handling third-party subpoenas and requests for production of documents, compiling project files for claims, maintaining discovery and internal legal team calendars, monitoring and maintaining legal database, and issuing notices, legal holds, and other legal correspondence as needed. You will also assist Marketing Teams throughout the firm with legal questions related to proposals.

Responsibilities

Support in-house attorneys

Monitoringand updatingclaimsmanagement systems

Management of litigationprocesses

Processand respondtosubpoenas

Assistwithdocument productionand coordination ofwrittendiscoveryresponses

Coordinate depositions

Calendardeadlinesand updates

Schedulecallsrelated to claims or other legal matters

Issueand placeLitigation Holds

Draftcorrespondence, releases,notices,andother legaldocuments

Processsettlements

Communicate with clients, outside counsel and internal company departments

Other duties?include, but are not limited to, performing general administrative duties such as scheduling, coordinating travel, mailing, scanning, filing,expenses, processing invoices, andother legalassistanceas needed

General legal/law firm support

General administrative support

Respond tolegal marketingquestions

Internal processessupport/management(ways to improvise internal processes)

Assistin developing team guidelines for use with outside counsel

Qualifications

Capable of managing and balancing multiple tasks/priorities with a sense of urgency

Ability to respond quickly and efficiently to requests for assistance

Ability to work independently in a fast-paced environment

Highly organized and detail-oriented

Ability to learn new tasks and/or software programs quickly

Strong interpersonal skills

Excellent written and oral communication skills

Positive and client-oriented

Ability to effectively partner with team members across the firm

Preferred Experience:

5+ years of paralegal or legal administrative experience with focus on litigation preferred

Proficient with Microsoft Office, Word, Excel, and Teams, and Legal Tracker is a plus

Office hours are 7:30am - 5:30pm Monday - Thursday and 7:30am - 11:30am Friday.

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

Professional Development: Tuition reimbursement and extensive internal training programs.

Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

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This posting is for a current vacancy. Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Software Powered by ICIMS (https://icims.help/candidate-faq)

Posted Date 14 hours ago (8/28/2026 10:57 AM)

ID 2026-26179

Education High School Diploma/GED

Discipline/Focus Legal

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