Legal Assistant

Robert Half • Palm Beach Gardens, FL • 18h ago

Description We are looking for a Legal Assistant to support a busy law firm through accurate administrative and case-related coordination. This contract position with potential for a long-term opportunity is ideal for someone who is detail-focused, dependable, and comfortable handling legal documentation, records, and communication with outside parties. The role offers an opportunity to contribute to client service and case preparation while working closely with paralegals and attorneys in a legal environment.

Responsibilities:

Open new matters and ensure file setup is completed accurately and promptly.

Prepare, scan, and organize legal forms, authorizations, and supporting documentation for case files.

Obtain medical records, insurance documents, reports, and other case-related materials from external sources.

Communicate with insurance carriers to report claims, request policy details, and follow up on outstanding information.

Draft correspondence for attorneys and legal staff, and distribute documents in a timely manner.

Maintain orderly physical and electronic client files, including scanning incoming mail into the case management system and routing materials to the appropriate team members.

Track records, bills, and invoices, including posting charges and organizing documentation needed for case development.

Assemble supporting materials for demand packages, copy and scan relevant documents, and provide administrative assistance to paralegals as needed.

Coordinate incoming and outgoing mail, file documents for pre-litigation matters, and attend occasional client meetings when support is needed.

Provide Spanish-language assistance during client or adjuster conversations when applicable and assist with additional office duties as assigned. Requirements - At least 1 year of experience in a legal assistant or administrative support role.

Strong organizational skills with the ability to manage multiple files, documents, and deadlines with accuracy.

Clear written and verbal communication skills for effective interaction with clients, medical providers, and insurance representatives.

Proficiency with computers and standard office software, including document scanning and electronic file management.

Experience supporting legal file maintenance, calendar-related coordination, or e-filing activities is preferred.

Familiarity with legal matters involving negligence, medical malpractice, or related case documentation is a plus.

Stable work history and a dependable, detail-oriented approach to completing administrative tasks.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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