Executive Assistant

CVS Health • Albany, NY • 2h ago

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger - helping to simplify health care one person, one family and one community at a time.

Position Summary

This is an exciting opportunity to provide executive administrative support to a high-level Executive in our Hartford, Connecticut office.

The Executive Assistant ( EA ), Business Operations and Healthcare Affordability, will directly support two members of the Aetna business operations leadership team. Aetna is a large-scale national payor and the healthcare business unit within CVS Health, one of the largest health service companies in the United States. The Business Operations team is responsible for supporting the strategy and execution for each of the lines of business within Aetna inclusive of customer service, provider network management and clinical engagement.

General Responsibilities

Proactively manages & coordinates daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.

Arranges and schedules numerous meetings; maintains and updates calendar; determines importance of meeting requests and schedules accordingly; demonstrates flexibility; and serves as first-line of defense with the high volume of communications via phone and email.

Arranges travel and all accommodations, including comprehensive and detailed itineraries.

Processes reimbursement and expense reports in accordance with established policy guidelines; tracks expenses and follows-up in timely manner.

Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust, and support with senior management staff.

Oversees complex meeting & event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up, including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food & drink.

Coordinates onboarding and offboarding of employees and consultants, including hardware installation request/repair, space planning, etc.

Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.

Manages department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.

Edits presentations, agendas, spreadsheets, communications, databases, and reports.

Prioritizes and tracks deliverables; manages project timelines, deadlines, and requests.

Participates in meetings, takes notes, and disseminates information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.

Manages special projects as designated and assists other department members as necessary.

Works appropriately with confidential information; always acts with discretion.

Required Qualifications

10+ years of administrative experience supporting senior leadership.

Experience with Microsoft Office tools, such as Word, Excel, Outlook, and PowerPoint.

Demonstrated experience coordinating executive phone coverage, calendars, and detailed work and travel itineraries.

Willingness to travel 5-10% of the time to Hartford, CT office, if not commutable.

Preferred Qualifications

Excellent interpersonal skills, with the ability to represent the organization professionally in both telephone and face-to-face interactions.

Ability to work with and maintain confidential information.

Demonstrated experience taking thorough notes and translating discussions into actionable next steps.

Strong judgment in understanding priorities and modifying meeting schedules and content as needed.

Proven ability to work autonomously. while also collaborating effectively with others.

Preference is for a hybrid position that requires 2-3 days per week in the office.

Education

Bachelor's degree or equivalent professional work experience (4+ years of relevant experience + high school diploma or GED).

Anticipated Weekly Hours

Time Type

Full time

Pay Range

The typical pay range for this role is:

$22.59 - $58.85

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

This full-time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Additional details about available benefits are provided during the application process and on Benefits Moments (https://learn.bswift.com/cvshealth-mainland) .

We anticipate the application window for this opening will close on: 08/31/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

CVS Health is an equal opportunity/affirmative action employer, including Disability/Protected Veteran - committed to diversity in the workplace.

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