Office Administrative Assistant Part Time

QXO • Savage, MD • 3h ago

QXO is a leading distributor and installer of building products serving an $800 billion market. The company's mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America's largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you'll do:

The Administrative Assistant provides day-to-day administrative and organizational support to ensure efficient branch operations. This role maintains business records, organizes invoices and receiving documentation, coordinates company events and meetings, orders supplies and merchandise, and assists branch employees with a variety of administrative needs.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced environment. Strong communication, problem-solving, and Microsoft Office skills are important for success in this role.

Administrative Support

Provide general administrative support to Branch, Operations, Sales, and other team members as needed

Organize, maintain, and file business records and documentation

Assist with correspondence, data entry, document preparation, and other routine administrative activities

Maintain organized electronic and physical filing systems

Assist employees and management with day-to-day administrative requests

Support special projects and other branch initiatives as assigned

Invoice and Receiving Documentation

Organize and file invoices accurately and in accordance with company procedures

Scan, organize, and maintain receiving reports and supporting documentation

Ensure invoices, receiving reports, and related records are easily accessible and properly maintained

Identify missing or incomplete documentation and follow up with the appropriate team members

Assist with document retention and recordkeeping requirements

Support Accounting, Purchasing, Receiving, and Operations with documentation requests as needed

Event and Meeting Coordination

Assist with planning and coordinating company events, meetings, employee activities, and branch functions

Coordinate company lunches and other employee events

Assist with scheduling, ordering, setup, and other event logistics

Communicate event information and details to employees as appropriate

Help ensure company events and activities are organized and executed effectively

Purchasing and Office Support

Order office supplies, operational items, and other materials needed to support the branch

Coordinate ordering of company merchandise and employee items

Monitor routine supply needs and replenish materials as necessary

Maintain organized supply and merchandise storage areas

Coordinate with vendors or internal partners regarding orders and deliveries when needed

Branch Support

Assist branch personnel with administrative tasks and special requests

Provide support during high-volume periods or when additional administrative assistance is needed

Help maintain an organized, professional, and welcoming office environment

Communicate effectively with employees, customers, vendors, and other internal and external partners

Identify opportunities to improve administrative organization and efficiency

Maintain confidentiality of company, employee, customer, and business information

Perform additional duties as assigned

What you'll bring:

Excellent organizational skills and strong attention to detail

Strong verbal and written communication skills

Ability to manage multiple priorities and deadlines

Strong problem-solving abilities

Ability to work independently and take initiative

Professional and customer-focused approach

Strong data-entry and document-management skills

Ability to remain organized and accurate in a fast-paced environment

Dependable attendance and strong work ethic

Ability to collaborate effectively with employees across multiple departments

Required Qualifications

High school diploma or equivalent required

Previous administrative assistant, office support, clerical, or related experience

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint

Strong computer and general office-equipment skills

Preferred Qualifications

Previous experience within wholesale building materials, construction supply, distribution, or a related industry preferred

Experience supporting a branch, warehouse, distribution, or operations environment is a plus

Experience maintaining invoices, receiving documentation, or other business records preferred

Previous event or meeting coordination experience is a plus

Bilingual communication skills are a plus

Work Environment and Requirements

Work is performed primarily in an office environment within a branch or distribution facility

Frequent computer, telephone, data-entry, and administrative work throughout the workday

Ability to sit for extended periods

Occasional standing, walking, bending, reaching, and movement throughout the branch may be required

Occasional visits to warehouse or operational areas may be required

Required PPE must be worn when entering designated operational areas

Work schedule may be full-time or part-time depending on business needs

Flexibility in scheduled days and hours may be required based on branch activities, meetings, events, or workload

What you'll earn:

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.

To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.

Salary Range:

USD $25.00 - USD $30.00 /Hr.

QXO

Go to Apply

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