Administrative Assistant I

Terracon • Harrisburg, PA • 7h ago

General Responsibilities:

Terracon is seeking a detail-oriented Administrative Assistant to support day-to-day marketing department operations for the Northeast Division. This role provides administrative and coordination support to the marketing team by maintaining systems, managing logistics, and supporting activities that keep marketing initiatives moving efficiently. The position performs a variety of routine and general administrative tasks and functions in a collaborative, team-based environment.

The administrative assistant creates and maintains documents, formats reports, manages information, coordinates meetings, and supports travel and event logistics while assisting with ongoing coordination needs. The main responsibilities for this position is client creation, conference registration, and event coordination.

Essential Roles and Responsibilities:

CRM Support

Enter, update, and maintain client and contact data in the CRM system

Create and manage new client profiles and support data accuracy

Assist with general coordination and administrative support

Support additional related tasks as assigned

Administrative & Coordination Support

Under direct supervision, perform routine administrative tasks to support the marketing department

Schedule meetings by coordinating calendars, participants, locations, and agendas as directed

Create, @type, proofread, and format routine correspondence, reports, documents, spreadsheets, and presentations

Compile and organize basic information for reports or presentation materials

Receive and respond to routine correspondence following established procedures

Maintain files related to correspondence, reports, records, and contracts

Logistics, Events & Financial Support

Process and track marketing-related invoices and supporting documentation

Coordinate memberships and renewals for marketing-related organizations

Order, track, and manage promotional items and branded materials

Assist with travel arrangements and event logistics as needed

Quality & Safety

Follow safety rules, guidelines, and standards for all tasks

Participate in pre-task planning and report safety concerns to management

Maintain quality standards on assigned tasks and projects

Perform other duties as assigned

Requirements:

High school diploma or equivalent

1-3 years of administrative or marketing support experience preferred

Experience performing administrative assistant duties

Experience with CRM systems and data entry

Strong organizational skills and attention to detail

Ability to manage multiple tasks and shifting priorities

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Clear written and verbal communication skills

Valid driver's license with acceptable violation history

Preferred Skills

Familiarity with professional services or consulting environments

Experience with data entry (CRM), coordinating events, conferences, or registration logistics

Comfort working with vendors and internal stakeholders

Familiarity with Adobe Creative Cloud is a plus

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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