Administrative Assistant

Robert Half • Los Gatos, CA • 1h ago

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations in Los Gatos, California. This Contract position will focus on administrative coordination, accurate record maintenance, and front-office support at the District Office. The role requires someone who can manage data carefully, communicate professionally, and help keep essential processes organized and running smoothly.

Responsibilities:

Provide day-to-day administrative support for District Office operations, ensuring tasks are completed accurately and on schedule.

Enter, update, and maintain records in internal databases and student information systems, including Aeries and CalPADS.

Assist with absence tracking and related documentation while keeping files current and organized.

Record and monitor required information in designated logging systems to support office compliance and reporting needs.

Coordinate volunteer clearance activities by reviewing documents, processing submissions, and following established procedures.

Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate department.

Perform reception and general office support duties such as filing, document preparation, and correspondence handling. Requirements - Experience providing administrative support in an office environment.

Strong data entry skills with a high level of accuracy and attention to detail.

Ability to manage inbound calls and deliver courteous, attentive customer service.

Familiarity with receptionist and front-desk responsibilities.

Proficiency in standard administrative office practices, including recordkeeping and document organization.

Ability to learn and work within systems such as Aeries and CalPADS.

Strong written and verbal communication skills and the ability to handle multiple tasks effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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