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Accounting Specialist II

State of Arizona • Phoenix, AZ • 4h ago

Job No: 543359

Work Type: Full-time

Location: PHOENIX

Categories: Accounting/Auditing,Budget/Finance/Payroll

ARIZONA DEPARTMENT OF ADMINISTRATION Delivering results that matter by providing best in class support services.

Accounting Specialist II

Job Location:

Division of Business and Finance

This position may offer the ability to work remotely on a hybrid basis, within Arizona, based upon the department's business needs and continual meeting of expected performance measures

Main Office Location: 100 N. 15th Avenue, Suite 302, Phoenix, AZ 85007

Posting Details:

Salary: Up to $48,000

Grade: 18

Closing Date: 9/3/2026

Job Summary:

The Arizona Department of Administration (ADOA), Division of Business and Finance, is seeking a dedicated and detail-oriented Accounting Specialist II to join its financial team. In this role, you will be responsible for the accurate and timely processing of agency payroll transactions while establishing department policies and procedures to ensure seamless payroll operations. Core duties include performing bi-weekly payroll audits to guarantee correct employee compensation and appropriate funding source allocation, collaborating with external auditors during the annual audit, and generating specialized payroll reports upon request for Assistant Directors and Program Managers. Additionally, the Accounting Specialist II manages the end-to-end processing of travel claims across departments, serving as a key contributor to the agency's fiscal integrity and administrative compliance.

Job Duties:

Payroll Processing & System Management: Execute end-to-end payroll processing using AZ360, ensuring all departmental time records are submitted accurately prior to designated system cutoffs.

Funding Allocation & Error Resolution: Evaluate, analyze, and prepare manual journal entries following payroll compute to correct system errors and guarantee proper cost allocation across appropriate funding sources.

Payroll Auditing & Accuracy: Conduct routine bi-weekly audits of payroll records to ensure employees are accurately compensated without overpayments or underpayments.

Travel Claim Administration & Subject Matter Expertise: Serve as the department's Subject Matter Expert (SME) on travel, overseeing the processing of employee travel reimbursement claims and ensuring strict adherence to state and agency travel policies.

Audit, Compliance & Legal Support: Interface with internal and external auditors as well as legal counsel, gathering and producing required documentation to facilitate annual audits, ensure court order compliance, and support legal proceedings.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

Knowledge of payroll systems Advantage CGI/ AZ360.

Knowledge of department policies and procedures related to payroll.

Knowledge of Federal and State laws related to payroll.

Knowledge of ADOA Travel policy, State of Arizona Accounting Manual (SAAM) related to travel and procedures.

Skills in:

Interpersonal skills.

Math skills.

Organizational skills.

Ability to:

Public speaking ability.

Manage time and prioritize workload.

Pre-Employment Requirements:

High School Diploma or GED

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

Sick leave

Vacation with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)

Retirement :

Participation in ASRS Lifetime Benefit Pension Plan after 26 weeks of employment.

If you have any questions please feel free to contact Christopher Langseth at christopher.langseth@azdoa.gov for assistance.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

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