Administrative Assistant

DEFTEC • United States, United States • 1h ago

USA | Full Time

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

The Administrative Assistant will support HR Staff Services in delivering efficient, high-quality administrative support across the employee life cycle for all four main locations, contributing constructive suggestions to improve office procedures and existing organizational structures to maximize the use of resources and encourage innovation, while performing other duties as required.

The successful candidate must hold a currently active NATO SECRET security clearance and bring a minimum of two years of administrative experience in a large organization, preferably in Human Resources or a related environment, along with sound experience in Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word) and SharePoint specifically. Experience with HR systems used by the NCI Agency such as Oracle EBS, Taleo (or a comparable applicant tracking system), and HR ticketing systems-is required, with specific hands-on experience in Taleo. The candidate should also have experience drafting and publishing information to customers on HR Services or in a similar environment, excellent interpersonal, communication, and organizational skills, and a background working in an HR Help Desk setting with a high-volume workload, a flexible and service-minded attitude, initiative, and the ability to work within Belgium time zone (CEST) hours.

Job Responsibilities:

Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.

Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximize use of resources and encourage innovation;

Perform other duties as may be required.

Required Qualifications:

The candidate must have a currently active NATO SECRET security clearance

Minimum two years of experience in administrative work in a large organization, preferably in Human Resources, or related relevant environment

Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);

Sound experience with SharePoint;

Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;

Has Taleo specific experience

Experience with drafting and publishing information to customers on HR Services or relevant environment

Excellent interpersonal, communication and organizational skills;

Experience working in an HR Help Desk environment with a high-volume workload and a flexible, service-minded attitude and ability to take initiative.

Must be able to work in Belgium time zone (CEST) hours

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with HR@deftec.com if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any @type?based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding?and medical conditions related to pregnancy, childbirth or breastfeeding),?gender, gender identity, and gender expression, religious creed,?disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including?recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

DEFTEC

Go to Apply

Share this job

Similar Jobs

Administrative Assistant-Event Operations

Marriott • San Diego, CA • 1h ago

Management & Administrative

Additional Information Event Operations Job Number 26108158 Job Category Administrative Location 333 W Harbor Dr, San Diego, California, United States, 92101 VIEW ON MAP ( https://www.google.com/maps?q=333%20W%20Harbor%2...

1h ago

Go to Apply

Project Administrative Assistant - (LSNA-TX)

Jacobs • Houston, TX • 1h ago

Management & Administrative

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress. You will provide comprehensive administrative and project support...

1h ago

Go to Apply

Executive Administrative Assistant (Onsite)

RTX Corporation • Cedar Rapids, IA • 1h ago

Management & Administrative

Date Posted: 2026-08-25 Country: United States of America Location: US-IA-CEDAR RAPIDS-137 ~ 855 35Th St NE ~ BLDG 137 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citize...

1h ago

Go to Apply

Full-Time Administrative Assistant

Kohl's • Sioux Falls, SD • 1h ago

Management & Administrative

Required Morning Availability (Starting between 8am and noon). About the Role As Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operatio...

1h ago

Go to Apply

ADMINISTRATIVE ASSISTANT I - 37020341

MyFlorida • Marathon, FL • 1h ago

Management & Administrative

ADMINISTRATIVE ASSISTANT I - 37020341 Date: Aug 26, 2026 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ( http://www.dms.myflorida.com/workforce\operations/human\re...

1h ago

Go to Apply

Part Time Administrative Assistant

Robert Half • Woodland Hills, CA • 1h ago

Management & Administrative

Description We are looking for a motivated Administrative Assistant to support a Managing Partner in Woodland Hills, California. This contract opportunity has the potential to become permanent and is ideal for an entry-l...

1h ago

Go to Apply

Senior Administrative Assistant

JPMorgan Chase • Houston, TX • 1h ago

Management & Administrative

Become an integral part of the Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional gr...

1h ago

Go to Apply

DreamWorks - Administrative Assistant, TV Casting

NBC Universal • Glendale, CA • 1h ago

Management & Administrative

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride oursel...

1h ago

Go to Apply

HR Administrative Assistant

Kelly Services • Haw River, NC • 1h ago

Management & Administrative

For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we're here for you! We're seeking an HR Office Support Associate to work at a premier automotive manufacturer in Haw River, NC . Soun...

1h ago

Go to Apply

Administrative Assistant-Executive Office

Marriott • Naples, FL • 1h ago

Management & Administrative

Additional Information Job Number 26108674 Job Category Administrative Location 280 Vanderbilt Beach Rd, Naples, Florida, United States, 34108 VIEW ON MAP ( https://www.google.com/maps?q=280%20Vanderbilt%20Beach%20Rd%2C%...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)