Administrative Assistant

Robert Half • Inverness, IL • 3h ago

Description

We are looking for an Administrative Assistant to support daily office operations in a fully onsite ongoing contract role. This position is ideal for someone who enjoys keeping schedules organized, handling administrative details with care, and creating a detail-oriented experience for internal teams and visitors. The role combines executive support, office coordination, and routine administrative tasks in a fast-paced business environment.

Responsibilities:

Coordinate meeting schedules, maintain calendars, and help ensure leaders stay organized and prepared for upcoming commitments.

Process invoices accurately and follow established procedures to support timely recordkeeping and payment workflows.

Prepare, review, and submit expense reports while maintaining attention to detail and documentation standards.

Oversee office supply levels, order necessary materials, and help keep equipment available and functioning for day-to-day use.

Provide broad administrative support such as filing, document handling, data entry, and general office coordination.

Serve as a welcoming first point of contact by assisting with inbound calls and front-office or receptionist-related activities as needed.

Help maintain an orderly onsite office environment by supporting routine operational and administrative needs across the team.

Requirements - Prior experience in an administrative, office support, executive assistant, or similar coordination role.

Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively.

Clear and effective verbal and written communication skills.

Comfortable handling calendar coordination, invoice-related tasks, and expense documentation.

Proficiency with general office administration, data entry, and inbound call support.

Strong interpersonal skills that contribute to a positive office environment.

Ability to work fully onsite in Inverness, Illinois. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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