Executive Assistant / Project Coordinator - Financial Solutions COO
Location
New York
Business Area
Sales and Client Service
Ref #
10052231
Description & Requirements
Bloomberg is a global leader in business and financial information, news and insight, and we use innovative technology to deliver trusted data and bring transparency to the financial markets. Our customers around the globe rely on us for the information and tools they need to make critical investment decisions and remain connected across all sides of the financial community. And, to ensure the best experience for our 20,000+ employees across 176 offices globally, we provide the spaces and systems that allow our teams to work together with agility, productivity and collaboration, no matter where they are.
The Financial Solutions COO Office is responsible for a wide variety of strategic, operational, and data-driven initiatives that help Sales and Service teams make better decisions and operate more effectively. We work across Financial Solutions, Product, Data, and other partner teams to translate business priorities into action, support cross-functional execution, and help leaders stay aligned on the company's key initiatives.
We are looking for a highly organized, proactive, and trusted Executive Administrative Assistant to join our New York office, supporting the Head of the Financial Solutions COO Office, based in London, as well as members of the COO team in New York. This role is ideal for someone who excels at core executive support while also enjoying the opportunity to help coordinate projects, maintain visibility into team priorities, and ensure decisions and follow-ups are clearly documented and tracked.
As the Executive Administrative Assistant , combine core executive support with junior-level project coordination. You will develop strong working relationships with both internal and external stakeholders, exercise sound judgment in a variety of situations, and demonstrate strong written and verbal communication skills. You will play an important role in helping the team stay organized, prepared, and focused in a fast-paced environment. You will work with cross-functional teams on strategic initiatives while building project coordination and delivery experience.
We'll trust you to:
Manage a broad range of administrative responsibilities, including coordinating complex meetings across multiple calendars, ensuring critical participants are included and proactively resolving or escalating scheduling conflicts to keep initiatives moving forward. when needed
Coordinate logistics for leadership meetings, team sessions, events, and on-site activities across London and New York, including collaboration with office operations and business partners
Be forward-thinking by anticipating leaders' needs and helping the team stay prepared for upcoming meetings, deadlines, and priorities
Help track progress on strategic projects and priorities, supporting follow-through across workstreams and stakeholders where needed
Support cross-functional planning by helping prepare briefing materials, synthesize updates, and keep senior stakeholders informed and aligned
Work with team members to gather updates and keep project trackers and documentation current.
Support weekly project portfolio reviews by preparing clear status information and identifying items requiring attention or follow-up.
Identify opportunities to improve efficiency and implement process enhancements proactively
Interface professionally with all levels of employees, clients, and external guests
Exercise discretion and maintain confidentiality at all times
Prioritize competing demands and handle matters expeditiously, ensuring follow-through and successful completion of projects, often under tight deadlines
You'll need to have:
Excellent written and verbal communication skills in English
Strong problem-solving abilities with a proactive approach to keeping things on track
Exceptional attention to detail and organizational skills
Comfort working in a fast-paced, "open door" office environment
Ability to manage multiple workstreams and follow-ups, synthesize information quickly, and communicate clearly for senior audiences
Working knowledge of Excel and comfort using spreadsheets to organize and track information
Ability to learn new tools, processes and business areas quickly
We'd love to see:
5+ years of experience across administrative support, business operations, project coordination, or related roles
Prior experience supporting Sales or commercial leadership
Experience supporting strategic planning processes, business reviews, leadership meetings, or cross-functional initiatives
Demonstrated ability to track deliverables, coordinate follow-through, and manage action items across multiple stakeholders
Experience within financial services, media, or a global corporate environment
Salary Range = 85,000 - 125,000 USD Annual + Benefits + Bonus
The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
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Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.
Bloomberg is a disability inclusive employer. Please let us know if you require any reasonable adjustments to be made for the recruitment process. If you would prefer to discuss this confidentially, please email amer_recruit@bloomberg.net
