We are looking for a talented Project Assistant III to join our remote team, supporting project coordination and sales operations for our Distribution Business.
In this role, you will make an impact in the following ways:
Supportprojectmanagersandsalesteamsbycoordinatingprojectactivities,maintainingdocumentation,andtrackingkeydeliverables.
Manageprojectrecords,dashboards,reports,anddatabasestoensuredataaccuracyandtimelycommunicationofprojectstatus.
Assistwithpreparingandprocessingcustomersubmittals,drawings,purchasedetails,andotherproject-relateddocumentation.
Helpidentify,track,andresolveprojectissueswhilemaintainingeffectivecommunicationwithstakeholders.
Supportprojectplanningactivities,includingtimelines,schedules,budgettracking,andadministrativetasks.
Collaboratecloselywithoutsidesalesteamstoensureprojectinformationiscomplete,organized,andaccuratelymaintained.
Facilitatedocumentationofprojectlearnings,bestpractices,andprocessimprovements.
Maintainprojectnotes,records,andcommunicationupdatestosupportsuccessfulprojectexecution.
Demonstratestrongattentiontodetailwhilemanagingmultipleprioritiesinafast-pacedenvironment.
Workindependentlywithminimalsupervisionwhilemaintainingahighleveloforganizationandaccountability.
Key Responsibilities
Providesadministrativeandprojectcoordinationsupporttoprojectmanagersandsalesteams.
Assistswithmaintainingprojectplans,schedules,dashboards,reports,andstatusupdates.
Tracksprojecttasks,deliverables,risks,andactionitemswhileensuringfollow-throughandaccountability.
Supportsbudgettracking,researchactivities,andproject-relatedreporting.
Maintainsprojectfiles,databases,documentation,andrecordswithahighdegreeofaccuracy.
Processesdailysubmittals,drawings,purchasedetails,andsupportingdocumentation.
Collaborateswithinternalstakeholdersandoutsidesalesteamstosupportbusinessobjectives.
Monitorsprojectactivitiesandcommunicatesupdatesregardingprojectprogressandmilestones.
Supportscontinuousimprovementinitiativesandthesharingoflessonslearnedacrossteams.
Assistswithcoordinatingprojectlogisticsandadministrativeactivitiesasrequired.
Competencies:
CommunicatesEffectively-Developinganddeliveringmulti-modecommunicationsthatconveyaclearunderstandingoftheuniqueneedsofdifferentaudiences.
Collaborates-Buildingpartnershipsandworkingcollaborativelywithotherstomeetsharedobjectives.
CustomerFocus-Buildingstrongcustomerrelationshipsanddeliveringcustomer-centricsolutions.
Self-Development-Activelyseekingnewwaystogrowandbechallengedusingbothformalandinformaldevelopmentchannels.
ActionOriented-Takingonnewopportunitiesandchallengeswithasenseofurgencyandenthusiasm.
SituationalAdaptability-Adaptingapproachanddemeanorinrealtimetomatchtheshiftingdemandsofdifferentsituations.
PlansandAligns-Planningandprioritizingworktomeetcommitmentsalignedwithorganizationalgoals.
ManagesComplexity-Makingsenseofcomplex,high-volumeinformationtoeffectivelysolveproblems.
AttentiontoDetail-Consistentlyproducingaccuratework,maintainingqualitystandards,andidentifyingdiscrepanciesbeforetheyimpactprojectoutcomes.
ProjectCoordination-Supportsprojectexecutionthrougheffectivetracking,reporting,documentationmanagement,andstakeholdercommunication.
DataandReportingManagement-Maintainsdashboards,databases,andperformancemetricswhileensuringinformationaccuracyandintegrity.
DocumentationManagement-Creates,maintains,andorganizesprojectfiles,drawings,submittals,purchasingdocumentation,andrelatedrecords.
TechnologyProficiency-Utilizesbusinesssystems,MicrosoftOfficeapplications,andrelatedsoftwaretoolstosupportprojectandoperationalrequirements.Adobeexperienceisaplus.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
College or equivalent degree preferred.
This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
Requires significant relevant work experience or specialized skills obtained through training or on-the-job experience.
Core Responsibilities
Create and Maintain Customer Submittals
Prepare accurate, complete, and professional customer submittal packages by compiling product specifications, drawings, and supporting documentation based on project bill of materials and engineering requirements.
Coordinate Cross-Functional Project Documentation
Collaborate with Project Managers, Engineering, Sales, and other internal stakeholders to obtain, validate, and organize project documentation while ensuring submittals are delivered accurately and on schedule.
Manage Multiple Projects and Priorities
Independently manage a high-volume workload by prioritizing competing deadlines, maintaining organized project records, communicating project status, and proactively resolving documentation issues to support successful project execution.
Preferred Qualifications
Highly organized with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to work independently and effectively manage multiple priorities in a fast-paced environment.
Proficient in Adobe Acrobat Pro (required).
Experience with Salesforce (preferred).
Technical knowledge of power generation products is a plus but not required.
Job Human Resources
Organization Cummins Inc.
Role Category Off-site Remote
Job Type Office
Min Salary $56800
Max Salary $85200
ReqID 2433970
Relocation Package No
100% On-Site No
Cummins and E-Verify
At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.
