Administrative Assistant

Robert Half • Tacoma, WA • 6h ago

Description

We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients.

Responsibilities:

Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.

Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.

Maintain client and entity records, including tracking information and handling annual state filing requirements.

Organize documentation so files are complete, consistent, and easy to retrieve when needed.

Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.

Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.

Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.

Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.

Requirements - Experience providing administrative support in an office setting, preferably in a detail-focused services, legal, trust, or estate environment.

Strong organizational skills with the ability to manage multiple priorities and meet deadlines with minimal supervision.

Clear written and verbal communication skills, including confidence in drafting and proofreading business correspondence.

Proficiency in administrative office tasks such as document preparation, data entry, filing, and answering inbound calls.

Demonstrated ability to handle confidential information with discretion and professionalism.

Sound judgment and problem-solving ability, with a proactive approach to identifying issues and supporting solutions.

Collaborative work style and willingness to assist across departments to meet team and client needs. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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