Sr. Administrative Assistant

Robert Half • Philadelphia, PA • 3h ago

Description

We are looking for an experienced Senior Administrative Assistant to provide high-level support to a department leader and administrative assistance to a broader team. This contract position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with confidence, and communicates effectively with both internal and external contacts. The role centers on executive scheduling, correspondence coordination, and day-to-day office support while ensuring sensitive matters are handled with sound judgment and discretion.

Responsibilities:

Support the department executive with daily administrative needs and help keep priorities, communications, and follow-up activities organized.

Oversee a complex calendar by arranging appointments, adjusting schedules, and ensuring meetings are planned efficiently.

Serve as a first point of contact for incoming calls and inquiries, directing requests appropriately and responding in a thoughtful manner.

Organize a high volume of meetings and department-related appointments

Prepare and manage correspondence, conference calls, and travel arrangements while maintaining accuracy and timeliness.

Handle confidential records and sensitive information with discretion and a high level of care.

Communicate effectively with external offices and support department operations.

Monitor office supply levels and assist with routine operational tasks that help the department run smoothly.

Provide additional administrative support as business needs change, including assistance with documentation and special projects.

Help maintain organized files and records, including materials related to import and export documentation when required.

Requirements - Previous experience providing executive-level or senior administrative support in an office setting.

Strong ability to manage calendars, coordinate meetings, and handle multiple tasks with careful attention to detail.

Excellent verbal and written communication skills, with the ability to interact effectively with varied audiences.

Proven judgment in working with confidential or sensitive information.

Solid organizational and time-management skills in a busy, deadline-driven environment.

Proficiency with common administrative tasks such as conference call coordination, travel booking, and document preparation.

Ability to learn department procedures quickly and adapt to changing priorities.

Strong presence and a service-oriented approach to supporting leadership and team operations. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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